HR Analyst – Marks & Spencer – Regional Head Office

Job description / Role

Marks & Spencer, part of Al Futtaim Retail, is a globally recognised retail brand offering stylish, high quality, great value clothing and home products as well as outstanding foods.

With 25 stores currently located across the GCC including locations in the UAE, Oman, Egypt, Bahrain, Kuwait and Qatar there is further growth planned with an additional four stores to open in 2013 to further strengthen this exciting brand within the Middle East market.

Job holder support a number of processes related to budgeting, reporting , organization maintenance on SAP and compliance of personnel administration in stores. Plays a key role with the generalist knowledge to support different priorities within the department.

Key Responsibilities:

Manpower Budget & Reporting

* Supports Head of HR to collate manpower requirements from management, validating variable budget assumptions , correct data entry to planning tool for each cost center. Creates Headcount tracking sheets by band by cost center together with the budget approval
* Compiles data for HR reporting , analysis data and variance and prepares the report
* Compiles PDR rating and forms, checks conformity. Contact managers for guidance on the quality of the content for the levels F and below

Employee Relations

* Reviews disciplinary cases, ensures correct documentation and compares evidence. Suggests action to HRBP, prepares warning letters and ensures filing.

HR Administration & Compliance

* Trains, informs standards, checks store admin teams to ensure correct data keeping and audit compliance with regards to HR Administration (leave, overtime, comp-off, attendance)
* Conduct necessary checks for HR related costs and accruals as instructed by the manager
* Where SSU support does not exists administers the payroll and legal reporting. Ensure correct data keeping, recording and payment with Store Admin and  finance team.

System and Organizational Maintenance

* In order to ensure correct workflows and status of employment conducts checks on the SAP to reflect management changes, employee transfers, status changes and works with line managers and SSU s to get the changes reflected on the system
* Ensure the organization charts are updated and reflects current status of the organization.

Requirements

The job holder needs to be approachable, very good communicator with different levels in the organization .Due to nature of the job, needs to deal with personnel information with sensitivity and confidentiality. Reflects a diplomatic and objective stand against all employees. Should  have good knowledge of labor laws and policies can guide  managers and employees on their queries with regards to policy.

Minimum Qualifications and Knowledge:

* Bachelor's Degree

Minimum Experience:

* 3+ years work experience in Personnel Administration

Job-Specific Skills:

* Understands personnel administration from workflow, policy, legal and systems perspective, can manage any part of those processes when required. Can prepare payroll and ensure legal reporting. Can work with numbers and prepare reports. Attention to detail, being organized and meeting deadlines are key in this role.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.