HR Coordinator

Job description / Role

Job Objective:
Responsible to manage the day-to-day operations of the Human Resource office and ensure effective administration of human resources policies, procedures and programs.

Functional Role:
- To be part of the HR & Admin team and take responsibility for the day to day administration of the department and diary of HR& Admin events.

- To be the main point of contact for general HR enquiries from both internal and external customers, referring queries where necessary to the appropriate member of the team.

- Supporting the HR Specialist in the administration process for recruitment and selection, in particular:
* organize interviews for short listed applicants, including arranging the interview date, panel, rooms and interview program
* oversee the preparation and distribution of interview packs
* oversee the recruitment filing system, including records on unsuccessful applicants
* complete pre-employment checks for preferred candidates in a timely manner
* responsible for meeting and greeting interview candidates, informing the candidates of the outcome of the task and if applicable scheduling them for an interview
* managing the personnel records and ensuring all are kept up to date
* responsible for the new starter process, including setting up new starters and ensuring all details are accurately recorded, such as qualifications, reference checks etc.

- Assist with the smooth induction of new staff:
* communicate details of new employees to appropriate colleagues to ensure facilities and equipment are readily available upon commencement of employment
* ensure new employees receive Induction Packs and associated information on their first day of employment
* make the necessary arrangements for new employees to attend induction training
* update structure charts.

- To manage the probationary reports, issuing probationary guidance, making sure probationary reports are prepared by managers by the appropriate date and returned to the HR Team accordingly. To identify reports which are unsatisfactory and bring these to the attention of the relevant manager.

- Managing and recording of sickness absence records.

- Lateness recording for the entire company

- Responsible for inputting absence and leave of absence forms, chasing any outstanding forms and querying missing information. Responsible for ensuring absences are covered by statements of fitness for work as appropriate.

- Managing the annual leave process and recording of all staff holidays.

- To be responsible for the leaver process, including:
* leaving correspondence
* eaver emails
* calculating outstanding annual leave
* completing the leaver form for payroll
* exit questionnaires
* monitor and record information contained on exit questionnaires, and any issues on the questionnaire are raised with the relevant manager and HR & Admin team
* updating structure charts

- Support the Managers within the company in terms of correct procedures and policies.

- To assist with training and development administration, including keeping records of staff attending training, forwarding appropriate joining instructions and keeping training records as up to date as appropriate.

- Minute taking and managing the notes for departmental meetings.

- To support the team with general filing to ensure staff personnel files are kept up to date.

- Any other duties deemed necessary both now and in the future to meet business needs.

- Assist with the General Administration of Facilities as required.

Requirements

Technical Competencies:
- Understanding and awareness of key business functions and processes
- Knowledge and awareness of HR policies and procedures
- Knowledge of HR principles and systems
- Knowledge of the UAE labor law
- Knowledge of research methodologies and principles
- Computer literacy
- English language skills (Oral and written)
- Arabic language skills (Oral and written)

Behavioural Competencies:
- Customer and community focus
- Negotiation and influence
- Decision-making and problem-solving
- Result-orientation
- Planning and organizing
- Accountability, Attitudes and Ethics
- Working together
- Communication

Preferred Minimum Qualifications:
- Bachelor degree in Business Administration / HR / or equivalent

Preferred Experience:
- 1 - 2 Years of relevant HR experience in an employee relations function

Operating Environment:
- Must be able to travel.
- Must be able to deal with work-related deadlines, accountabilities and responsibilities.
- Must be able to work under frequent job pressure generated by short and inflexible deadlines.
- Must be able to work independently and under time constraints.

About the Company

At Tawazun Dynamics, we serve the Precision Guided Munitions (PGM) industry with a continuum of solutions, ranging from design and manufacture, through to supply chain and maintenance. Our existence is the strategic culmination of a joint venture between Tawazun Holding (51%) and the South Africa-based Denel Dynamics (49%).

Since its inception, Tawazun Dynamics has expanded its core competencies to be able to design, develop, create, assemble, sub-assemble and manufacture products through collaboration with local suppliers, mastering of industrial expertise as well as deployment of the latest technologies.

Tawazun Dynamics was conceptualized with the primary objective to develop capabilities in the UAE. We believe our constant innovation and enterprise will transform us into a self-sustaining, fully-operational unit across the spectrum. Listed here are some of our core competencies that have efficiently guided the PGM industry this far.