HR & Employee Benefits Administrator

Job description / Role

Our client offers products and engineering services to the oil & gas industry, with its headquarters in the US. The Dubai office based in JAFZA, is the operations center which supports eleven business units in different parts of the world.

This individual will report to the US based HR Manager with a dotted line to the UAE based Financial Controller.

Duties and responsibilities will include but not be limited to the following:
- Maintain HR files for all non US personnel
- Develop job descriptions for management approval
- Advise on regional/country salary bands and benefits in our primary areas of work.
- Preparation of contracts of employment and independent contractor agreements.
- Ensure all relevant documentation for new employees is obtained and filed.
- Maintaining holiday registers re vacation requests, public holidays, sick leave etc.
- Maintain employee training records and schedule employee training

Perform "Benefits Administration" function for all non US personnel to include:
- medical insurance
- pension schemes
- life assurance
- group PA & emergency travel insurance etc..

- Manage and coordinate benefits with employees.
- Assist and support in visa applications and management.
- Ensure compliance with government reporting requirements.
- Work closely with the payroll administrator to ensure accurate recording of records to be processed in payroll.
- Liaise with local legal counsel on HR issues that require legal interpretation.

Creation and maintenance of a HR filing system in line with all local requirements and which includes the following:
- Review of all group HR records to ensure completeness of same
- Obtain all outstanding information required for HR files
- Ensure original documentation is on file where necessary
- Ensure maintenance of a HR filing/reporting system going forward.

Completion of company supplements to the Employee Handbook to include:
- final drafting of company supplements for review
- processing all requested/required changes
- liaising with regional legal representatives to ensure compliance with local laws and regulations
- provision of the handbook and relevant supplement to each group employee
- updating the core handbook and company supplements as required going forward.

- Obtaining and filing of employee confirmations regarding review and receipt employee handbook and acknowledgments to any updates to same.
- Maintain company organisation charts for all group companies outside of the USA.

Requirements

- Minimum of 3 years in a similar role
- Preference for work experience either in the US/UK
- Bachelor's Degree or equivalent qualification
- Relates well to all kinds of people, up, down and sideways inside and outside the organization
- Has the functional and technical knowledge and skills to the job at a high level of accomplishment

About the Company

Morison Menon is an independent member of Morison KSi, a global association with over 156 member firms spread over 84 countries, created to offer comprehensive solutions to the complex needs of clients today. The association was established in the UK in 1989 has its members, independent accountants, CFA Charter holders, auditors, tax advisors, business consultants and lawyers. It has 12,070 professional staff and over USD One Billion in revenue.

The Morison Menon Group was formed when the Menon Group affiliated with Morison KSi in 1999. Raju Menon is the founder, Chairman and Managing Partner of the Group, and his visionary leadership has steered the group from a mere 3 member practice to a 400 member organization in just a few years.

Morison Menon has its headquarters in Dubai, and other offices in various parts of the UAE and the Middle East, like Abu Dhabi, Sharjah, Ras Al Khaimah, Jebel Ali Free zone, Dubai Airport Free zone, Hamriyah Free zone, KIZAD, Qatar and Oman. We also have oversees operations in India. Our team of dedicated, well trained and qualified professionals enables us to offer holistic solutions in diverse fields to help our clients do Better Business Globally. To lead each department, we have at the helm, highly qualified and experienced professionals – industry experts in their individual arenas.