HR Manager

Job description / Role

Admin Assistant Job Purpose:

Develops policy and directs and coordinates human resources activities, such as employment, compensation, labor relations, benefits, training, and employee services by performing the following duties.
Essential Duties and Responsibilities
• Analyzes wage and salary reports and data to determine competitive compensation plan.
• Writes directives advising department managers of Company policy regarding equal employment opportunities, compensation, and employee benefits.
• Consults legal counsel to ensure that policies comply with Saudi law.
• Develops and maintains a human resources system that meets top management information needs.
• Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
• Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.
• Writes and delivers presentations to corporate officers or government officials regarding human resources policies and practices.
• Recruits, interviews, tests, and selects employees to fill vacant positions.
• Plans and conducts new employee orientation to foster positive attitude toward Company goals.
• Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
• Coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment.
• Advises management in appropriate resolution of employee relations issues.
• Responds to inquiries regarding policies, procedures, and programs.
• Administers performance review program to ensure effectiveness, compliance, and equity within organization. Administers salary administration program to ensure compliance and equity within organization.
• Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Investigates accidents and prepares reports for insurance carrier. Coordinates Safety Committee meetings and acts as Safety Director.
• Conducts wage surveys within labor market to determine competitive wage rate.
• Prepares budget of human resources operations.
• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
• Prepares reports and recommends procedures to reduce absenteeism and turnover.
• Represents organization at personnel-related hearings and investigations.
• Contracts with outside suppliers to provide employee services, such as temporary employees, search firms, or relocation services.
Administrative Duties:
• Resolves administrative problems by analyzing information; identifying and communication solutions.
• Maintains rapport with, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
• Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
• Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
• Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
• Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
• Accomplishes department and organization mission by completing related results as needed.
• Construction of Job offer letters / Employment Contract
• Construction of Job Description on all types of Job position
• Monitor on Renewal Of Iqama / Baladiya cards with PR/GR officers
• Full-coordination with PR / GR teams
• Prepares / Processing of Letter Requests
• Prepares / processing of Salary Advances
• Vacation Claims and Ticket
• End-of-service entitlements
• Follow up of (employees) related issues
• Entry of HR – employee's related reports
• Final Clearance of Employees
• Leave Application
• Medical Insurance Application
• Accuracy in systematic attendances of employees
• Processing of Salary (salary-cut off/OT/incentives/bonus /deductions/computation and approvals)

Recruitment and Selection:

• establish the guidelines in recruiting potential employees
• ensure that processing of potential candidates is properly accumulated at all processing application
• Ensure at all times the adequate number of employees with the right qualifications, skills and traits to perform jobs that will result in achieving short and long term objectives and goals of the company and with career enhancement opportunities.
• Hiring procedures and guidelines
• Local and international recruitment of required manpower
• CV/ resume assessment application
• Application & Verification of legal documents acquired at the embassy and/or KSA government offices
• Round-"o'clock" update on visa status/recruitment/deployment/arrival
• Arrange schedules/appointments for medical test/passports/cash advances
• Induction of (HR Dep't) company policy & procedures Issuance of uniforms/employee's manuals/basic commodities.

Administrative Function
• Employee's master list updates
• Filling and documentation
• Restaurant Branch Coordination
• Document Control (employee's files / FC official documents)
• Local & international Send – received documents
• Monitor in-out fax messages / post mail box /
• Send – received incoming / out- going calls (local / international)

Requirements

Working Experience & Qualification:
• In the same filed must be at least 4 – 6 years experience
• BS in HR or Business Administrative management

Knowledge / Skills:
• Organizational good judgment,
• Managing Processes
• Process Improvement
• Reporting Skills
• Change Management
• Coaching
• Client Relationships
• Developing Standards
• Consistent performance
• Self-sufficiency
• Diligence
• Willingness to learn
• Productivity & Process Management
• Supervision
• Attention to detail and accuracy
• Organization skills & Decision-making
• Team work
• Confidence and drive
• Excellent communication

About the Company

Established in 1996, Clarendon Parker Bahrain is an International Recruitment Specialist Consultancy based in Bahrains Seef Business District. We specialise in mid to senior level professional, managerial, technical recruitment and staffing solutions in Bahrain and beyond. Our multinational team of consultants are experienced professionals within the fields they represent. Each consultant brings strong industry links and knowledge to better understand your business requirements. We know the market and we know our candidates!

Our team of dedicated consultants specialise in the following industries:

Accounting, Finance & Banking Logistics & Customer Service Secretarial & Administration Human Resources & Recruitment Engineering & Construction IT/Telecom Marketing & PR Oil and Gas

The current range of services includes permanent and temporary recruitment, recruitment advertising campaigns, employee satisfaction surveys, state-of-the-art web-based recruitment technology and HR consulting services relating to recruitment processes and activities.