HR and Admin Assistant

Job description / Role

The Main tasks involved in this role are Recruitment support including interviewing, Implement HR policies and procedures, Handle payroll, Support performance management and training, Generate HR related Reports.

The other aspect is to ensure effective communication and correlation between Head Office and suppliers, service providers, mall administration and the store teams. This role is also to assist top management in administration. This is a key role within the organization and you will have the opportunity to make the role your own.

- Perform responsible professional/administrative work coordinating functions and executing tasks within Human Resources.
- Provide administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues.
- Operate payroll system and provide support and clarifications to employees when requested.
- Produce salary certificates, control holidays, medical leaves, and attendance of every employee adjusting monthly wages accordingly.
- Arrange visas for employees according to legal regulations and company policies.
- Assist HR Manager with recruitment, interviewing, and selection processes and send appropriate correspondence to all applicants in a timely manner.
- Prepare contracts and offer letters as per request of HR Manager.
- Handle the execution of HR tasks providing administrative support to Retail Head.
- Support the department managing the execution and follow up of training and development programs to ensure optimal company-wide performance.
- Assist conducting surveys within employees and providing support for employees performance review.
- Assist Retail Head in the development and maintenance of Personnel Policies and Procedures and new programs and services related to Human Resources.
- Keep strict confidentiality in performing the duties and managing the information.
- Maintain employee personnel filing (passport copy, Visa, insurance, etc)
- Coordinate with suppliers regarding the orders, payments and follow ups.Confirm purchase orders and coordinate with suppliers.
- Handle all stationery requests and distribute them accordingly.
- Handle all memos and other company communication.
- Critical Path management for projects that provide seamless coordination and execution.
- Help in implementation of new processes that support the stores in their daily operations and that reduce the business risk;
- Coordinates with store managers for audit of stores operations and customer interaction for continuous improvement.

Requirements

- A Bachelors Degree in HR or relevant industry related qualification.
- Minimum 3 years experience in similar role.
- Driven to achieve results, Attention to detail.
- Intermediate Advanced skills across the MS Office Suite including Outlook, Word, Excel, PowerPoint, MS Project.
- Effective at time management and able to balance multiple competing priorities
- Confident and able to navigate sensitive situations diplomatically
- Analytical and effective at problem solving and making timely decisions
- High level of interpersonal expertise and English communication both written and oral

About the Company

A growing retail group (Fashion and F&B) in Bahrain.