| Head – Documentation Preparation Unit (DPU) | |
| Abu Dhabi Commercial Bank (ADCB) Abu Dhabi, UAE Ref: LP452-47 |
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The RoleThe RoleThe role reports directly to the Head - Documentation Dept. and it entails: Management of Documentation Department and supervision over preparation Staff to ensure achievement of assigned targets. To ensure that all aspects of documentation related to approved facilities are obtained in line with the Bank’s policies and procedures, which include the perfection of security documents in relation to newly approved, renewed and revised facilities and timely release of documents to the originating Units. To ensure perfection of security documents, so that the Bank’s risk is adequately covered at all times. Providing legal consultancy service to the unit and other Business Groups. Continuous tracking of the changes occurring in the Legal frame-work of the country/ economy in general and the banking industry in particular which may have a bearing on the Bank and its performance and recommends necessary amendments in documentation/ policies etc. Ensure that Bank’s policies, procedures and guide lines are consistently & strictly followed. Continuously monitor & assess the efficiency of work flow in regard to documentation. Assisting in revising/ updating of Bank's standard documents. Closely work with the DD- Head and Business Teams i.e BBG, Wealth Management and ADCP to accomplish the Bank's long term goals. Discuss with Head of the Dept., documentation and proposed improvement/ updation of processes. Discuss staff issues with Head of Documentation Dept. Responsibilities: 1.Financial Responsibilities - Risk Management •Ensure that proper authorization lending powers are held prior to finalizing the credit agreements and other related security/ charge documents. •Update the documentation check-list to determine the documents, securities to be obtained for each type of facility/ security. •Oversee the preparation of all security/charge documents as per outlined checklist, ensuring that all securities, terms and conditions, pricings, required documents, and expiry of limits have been mentioned therein as per approval terms. 2.Customer/ Market Responsibilities -Customer Service & Service Level •Ensure the timely preparation of documents within agreed turnaround time, ensuring satisfactory delivery of services to our internal/external customers. •Stay up to date of customer satisfaction levels and recommend improvement opportunities. •Adhere to customer service standards set by management and closely monitor team members’ adherence to the same. •Take personal responsibility to provide assistance in customers’ complex issues in coordination with Client Relations teams. •Ensure customer-focused approach on transactions at all times. •Rechecking the prepared documents for key corporate accounts for accuracy and completion, and signing the same for onward delivery to business units. •Provide clarification on the specific legal issues referred by the staff of the unit and other Business groups. 3.Operations and Process Responsibilities -Activities/ Operations •Check the daily incoming mail of the Department and distributes the same with appropriate instructions to Team Leaders or to Head Documentation Validation Unit (the latter checks and distributes the mail to the respective officers. •Supervise the functions of the Team Leaders/ Officers and other staff members. •Report on monthly basis to the management on new/ renewed facilities which are pending disbursement due to non-receipt of source/ security/ charge documents or non-compliance with the approval terms and conditions. •Assist business banking teams for rectification of documentation deficiencies, on an on-going basis. •Assist Head of Documentation Dept. in the improvement of the work flows and processes to ensure satisfactory service level achievements towards Bank internal and external customers. •Preparation of non-standard documents such as Undertakings, Declarations, Power of Attorneys, Agreements in English/ Arabic. •Preparation of SCD/FID/IBD Treasury documents. •Examine all constitutive source documents and mandates in depth relating to Corporate Borrowers in order to ensure the following:- -Proper borrowing powers are available and supporting documents are in place. -To ensure that no change in the Legal status/ constitution of the Borrowers/ Guarantors has taken place without Bank's prior approval and that in the event of such change appropriate documents are obtained/ prepared in order to protect Bank's rights/ assets. •Liaison with the Bank's Legal Counsel and external lawyer on legal/ documentation issues. •Special Assignments as requested by the Dept. / Group Head from time to time. -Compliance •Adhere and comply with applicable ADCB’s internal policies and procedures as well as governing regulations issued by concerned authorities. •Cooperate and facilitate work of internal audit and risk management to address gaps, and respond to audit reports within agreed deadlines. 4.Capabilities Development Responsibilities -Staff Development •Mentor and coach peers and subordinates as needed and directed by Unit Head. •Provide direction, extend support, and share knowledge with the team. -Self Development •Attend training sessions as planned with Unit/ Group Head. •Seek best practices from other peers and colleagues. |
RequirementsRequirements•Bachelors Degree or equivalent in a relevant subject (Law/ Banking Law). •Diploma in Banking preferred. •Minimum of 5 to 7 years banking experience, of which minimum of 5 years in Credit Administration Dept. or legal related functions. •Adequate management / leadership capabilities. •Effective communicator in any medium, internally and externally •Determined and self-motivated •Team player – inspire and encourage excellent performance in others to achieve common goals •Understand legal structures consistent with different type of businesses. •Appropriate risk awareness. •Knowledge of all related areas of banking, including policies, procedures and legislation. |
About the CompanyAbout the CompanyADCB was incorporated on 1 July 1985 as a public joint stock company for an unlimited duration in the Emirate of Abu Dhabi, UAE. ADCB is registered under the UAE Federal Commercial Companies Law No. (8) of 1984 under registration number 4 and operates in the UAE under a banking licence issued by the Central Bank of the UAE. ADCB provides a range of consumer and corporate banking, Islamic banking, trade finance, structured finance, foreign exchange, derivatives, and financial advisory services, primarily in the United Arab Emirates. In addition, ADCB’s subsidiary Abu Dhabi commercial Islamic Finance PSC holds an Islamic banking license. As at 31 December 2010, ADCB operated 47 branches, 4 pay offices and 265 ATMs in the UAE; 4 new branches and 99 new ATMs were added during 2010. ADCB also operated 2 branches in India. |
This Position is closed or expired
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