Head of Corporate Services

Job description / Role

Duties and Responsibilities:

Administration
Manage the day-to-day administration of the School.
Ensure that all student records are accurate and up to date at all times.
Ensure that the Schools Management Information System (MIS) serves constituents needs.
Provide information relating to the School and its students to government departments to required deadlines.
Effectively manage examinations by ensuring that examining board regulations are met, timetables are drawn up, certification issues are dealt with, statistical data are validated, and fees and charges are checked.
Design, develop and maintain a procedural manual for all administrative tasks.
Liaise with Artan Holdings Procurement and Inventory team to manage school procurement, including annual requisition of equipment, materials and other sundry supplies as required.
Liaise with Artan Holding on matters relating to the management of the School.

Finance
In-conjunction with the Executive Director, create and implement an overall strategic development plan of the School.
In liaison with Executive Director and the Principal, develop the Schools annual budget to agreed deadlines.
Manage student enrolment in line with agreed financial targets.
Act as a liaison between the School and Artan Holdings Finance and Accounting team.

Marketing and Promotion
In conjunction with the Executive Director, create and implement a strategic marketing plan.
Develop new business and generate new revenue streams.
Promote the school through various marketing channels and communications.
Act as a liaison between the School and Artan Holdings Marketing Communications team.

Facilities Management
Manage and secure all business assets within the School and staff housing premises.
Conduct regular Health and Safety risk assessments of the school and staff housing premises and facilities and ensure local regulations are met.
Work with the Group Facilities Management team to ensure the interior and exterior of the school and staff housing premises are kept in good order.
In conjunction with the Group Facilities Management team, ensure general maintenance routines are adhered to and any repairs are fixed promptly.
In conjunction with the Group Facilities Management Team, coordinate any building improvement works with minimal disruption to the School timetable.
Direct and supervise care taking and security staff as required in day-to-day maintenance and cleaning issues.
Manage preparations as required for events held on School premises.

Human Resources
Act as the liaison between the School and Artan Holdings HR team on all staff recruitment matters.
Act as a liaison between the School and Group Facilities Management Team for all teacher housing maintenance issues.
Ensure that HR policies and procedures are followed.
Ensure that best practices are developed and implemented at the school.
Conduct annual appraisals and performance reviews of non-academic staff.
Delegate and manage staff responsibilities and accountabilities as appropriate.
Encourage open lines of communication and reporting culture.

Required Skills

Knowledge
The incumbent must have proficient knowledge in the following areas:
Business management and administration.
HR administration and supervision.
Financial strategy and planning.
Procurement and Inventory principles.

Skills
The incumbent must demonstrate the following skills:
Leadership and decision making skills.
Ability to develop and implement policies and procedures.
Ability to influence senior management and build strong commercial relationships.
A strong understanding of personalities and behavioural styles.
Excellent attention to detail.
Negotiation skills.
Analytical and problem solving skills.
Conflict management and resolution.
Excellent interpersonal skills.
Team management and building skills.
Ability to appraise and develop people.
Time management and multi-tasking skills.
Knowledge of Microsoft Office suite, including Outlook, Word, Excel and PowerPoint.

Personal Attributes
The incumbent must demonstrate the following personal attributes:
Commercial acumen.
Confidentially in dealing with all issues of the business.
A strong work ethic and a can-do attitude.
Possesses cultural awareness and sensitivity.
Possesses good judgment.
Is patient, assertive, tactful, diplomatic and approachable.
Is flexible, adaptable, passionate, energetic and inspirational.

Requirements

A Bachelors degree from an accredited University is required. A business-related discipline (e.g. Accounting, Finance, Human Resources, IT, Marketing etc.) is preferred.
A Masters degree from an accredited University with a specialism in a Business or Education Management related discipline is preferred.
A minimum of five years experience in academic management or administrative management within an educational environment, at least two of which should be at a senior level in a leadership role, are required.

About the Company

Artan Holding is a Qatari-owned company with a diverse portfolio of businesses including:

• Doha British School Established in 1997, Doha British School delivers the National Curriculum of England from Pre-School to IGCSE and in the Sixth Form International Baccalaureate Diploma.

• City University College is a higher education institution in Qatar that offers recognised UK degrees licensed by the Ministry of Education and Higher Education. City University College is provider of the BTEC and Ulster University Qatar degrees, SI-UK services and IELTS courses. City University College offers alternative routes to university and work, both for high-school students as well as employed people.

• Qatar Skills Academy established in 2010, a training academy providing accredited vocational education and training.

• ACES is a private Education group which owns, manages and operates educational institutions in Qatar with the objective of fostering academic innovation and excellence.

• Mirage International Property Consultants established in 2004, a real estate company specializing in the sale, leasing and facilities management of commercial and residential properties in Qatar and around the world.

• Primepower Middle East specialize in the supply of temporary power solutions to support the increasing demand on the country's infrastructure. from 6kva up to Multi Megawatt modular power systems, there is a solution for every customers requirement.

• House of Architecture and Interiors established in 2012, an architecture and design company offering diversified interiors solutions through integrated services and products.

• Gulf CMS offers a wide-ranging repair service to Qatar customers, including reconditioning. Our well-qualified technicians handle every damage for our customers at our fully equipped maintenance center.

• Ulster University (UU) Qatar operates its branch campus in Qatar in partnership with City University College. Ulster University, Qatar is working to develop a skills-based economy as part of Qatar’s National Vision 2030. Their business expertise, quality teaching and innovation will deliver the future business leaders of Qatar and beyond.

UU Qatar provides students with the skills and knowledge to fuel public and private sector organisations to drive the regional economy. The range of business degree courses on offer including the International Foundation Programme and BSc (Hons) Business Studies.

• SI-UK is a British owned and an official UK University representative, it is the truly global UK focused education agency in the world. It is the official representative of over 380+ Universities & Colleges. Thousands of student university applications are processed every year through its offices globally. In Qatar its office officially represented by City College. SI-UK can assist with your application for foundation, undergraduate or postgraduate programmes.