Human Resources Administrator

Job description / Role

Human Resources Administrator - Dubai

The HR Administrator UAE provides direct administrative and operational support to the Regional HR Team. The role administers day-to-day HR responsibilities on the ground and requires monitoring and adherence to internal policies and procedures. The role encompasses Resourcing and Human Resources with a specific focus on all matters relating to pre-arrival formalities of new employees, therefore building a strong working relationship with the Resourcing Consultant.

Responsibilities include but are not limited to:
- Compliance with HR Systems & Processes (Regional and Global)
- Recruitment administration & tracking (e-recruit and Spreadsheets)
- Providing advice and guidance on appropriate Visa requirements for new employees (pre-arrival candidates)
- Preparation and completion of appropriate and accurate documents to be obtained from candidates, for speedy new visa processing
- On-boarding administrative duties (Pre-arrival formalities)
- Mobilisation administration as part of the pre-arrival process.

Key Accountabilities

HR Operations
- Establish and maintain credibility for Human Resources in the Region.
- Working closely with the relevant PRO to keep abreast of changes to Government related visa rules/requirements and inform the rest of the HR team of implications to changes.
- Ensure internal process documents are updated and used to reflect any agreed/required visa changes.
- Ensure HR processes/communication is followed to deliver a proactive, high level HR service to the business.

Working closely with the Regional Resourcing Consultant to ensure recruitment aligns to agreed plans, including but not limited to:
- Recruitment Approval Forms are completed, signed off and passed on to the RC in a timely manner.
- Recruitment activities are tracked and updated prior to Resourcing calls/meetings
- Ensure Resourcing meeting action plans are completed prior to the next resourcing call
- Adding new approved positions to relevant agreed websites and advertising portals
- Contacting and arranging pre-screen information and interview co-ordination of all candidates shortlisted as indicated by the RC
- Attending all internal recruitment meetings and recording of minutes and actions to be forwarded to relevant individuals in a timely manner
- Ensure that recruitment processes comply with existing BH policies in the absence of the RC
- Provide feedback when necessary or requested to assist in recruitment & selection in the absence of the RC

HR Administration
- Working closely with the PRA (Public Relations Advisor) to ensure candidates being considered for roles in the ME (non-KSA ME offices) are eligible to work in the countries they are being considered for. (ensuring the Company is able to obtain employment visas (Residence Visas) for these candidates).
- Liaise with the Regional HR Officer regarding acceptance of employment offers to follow up directly with new employees regarding required documentation for visa preparation.
- Forward appropriate, complete and accurate papers and documents as required by local Authorities (Ministry of Labour, Visa offices etc) to the PRA for processing employment visas using check lists and updating the HR MASTER sheet.
- Provide updated and detailed visa application and visa progress reports to the HR team and flag any potential delays for forward actioning.
- Effectively manage all pre-arrival formalities as set out in the HR Process.
- Working closely with the appropriate line manager to ensure smooth on-boarding and Induction of new joiners are confirmed prior to their arrival.
- Ensure candidates are set up on IT, HR, Administration systems (e-mail activations, e-mail signatures, desk space, access cards, IT requirements (PC, laptop etc.), etc
- Ensure HR Officer is aware of start dates and that HR Induction plans in place prior to candidate arriving in the ME.

Core Competencies
- Works with others to encourage collaboration
- Encourages and supports colleagues
- Networks well with other groups in Buro Happold
- Shares and imparts knowledge and ideas as and when appropriate
- Builds and owns a positive relationships with the customer
- Makes decisions based on an in-depth understanding of customers needs and requirements
- Approaches business relationships and interactions from a win-win perspective
- Develops and sustains customer networks to maximise business opportunities
- Seeks and acts on customer feedback
- Introduces fresh insights
- Takes informed risks to delivers innovative solutions
- Develops an environment for creative thinking
- Has an enquiring mind
- See opportunities, not obstacles
- Identifies business opportunities
- Makes decisions based on an understanding of all financial and commercial implications
- Regularly reviews progress against objectives/plans
- Takes responsibility for performance and delivery
- Always looks for ways of doing things more efficiently and effectively
- Creates a passion/enthusiasm for delivering excellent performance
- Takes timely and considered decisions, including corrective action as necessary
- Demonstrates appropriate technical knowledge and understanding
- Strives to attain relevant professional qualifications
- Actively seeks feedback and learns from experiences
- Undertakes continual professional development

Who do they interface with
- Regional HR Consultant
- Regional Resourcing Consultant
- UAE Based PROs (more closely with the Dubai based PRO)
- Employees (both regional and global)
- Recruitment agencies
- Other External Providers (as required)
- Candidates & General Public

Requirements

- Graduate with a degree in Human Resources
- Proficient user MS office (Word, Excel, PP & Outlook)
- Detailed and structured/well organised

Desirable skills
- An individual able to prioritise own work priorities
- A high degree of maturity and confidentiality
- A candidate who is willing to learn and grow their HR skills
- Able to effectively manage Regional HR expectations and deadlines that may conflict with other, local priorities from time to time

Rewards and Benefits
- Competitive basic salary
- Accommodation allowance
- Transportation Allowance
- Annual flight allowance
- 22 Days Annual Leave
- Healthcare cover
- Accidental death in service cover

About the Company

Described by our clients as passionate, innovative, collaborative: BuroHappold Engineering is an independent, international engineering practice that over the last 40 years has become synonymous with the delivery of creative, value led building and city solutions for an ever changing world. Having worked on every continent, our clients include more than 90% of the worlds leading architectural practices and we have collaborated with global organisations such as the United Nations, The World Bank and UNESCO. Through our global community of driven, world leading engineering professionals we deliver elegant solutions for buildings and cities that seek to address the major problems facing societies today.

As an organisation we strive for progress and are committed to finding new and better ways to deliver elegant solutions. We recognise that this can only happen if our people can keep up with, create and implement the latest developments in technology and ideas. We offer learning and development opportunities at every level, to help shape exciting and personally satisfying careers and ensure our engineers stay at the cutting edge of industry thought.