Job closed
Ref: OP817-04
Job description / Role
The Distribution Team Coordinator has one primary objective: To perform all administrative functions necessary to maintain the operation of the Distribution division, including report writing, presentation preparation, travel booking and basic and projects as assigned.
Key Responsibilities
- Responsible for handling relevant office operations and procedures, and anticipates and handles the needs of the CCO.
- Draft routine correspondences, prepares and processes all paperwork for the CCO and senior distribution management staff and provides overall work direction and supervision over the divisions activities.
- Handles efficiently all clerical duties for the Distribution division.
- Provides overall work direction and supervision over the department activities in order to bring any irregularities to the attention of the CCO. Acts as a control over consumption of materials, stationary related to Distribution.
- Maintains initiatives and takes minor work related decisions to reduce workload on the CCO. Acts as a communication link between Department Heads.
- Types up, in Arabic and English, a variety of materials such as memoranda, reports, circulars, action forms, contracts, and minutes of meetings, obtains appropriate signatures and dispatches accordingly.
- Drafts letters from brief notes or verbal instructions as required. Proof reads typed materials and submits for review and signature.
- Maintains and up-dates a filing system for the MEC members, where required. Such files may include confidential personal files, manpower budgets, and minutes of Board and Management meetings, proposed changes in policy and other confidential materials.
- Makes arrangements for the divisions meetings in conference rooms and may attend to take minutes as directed.
- Carries out any other related work as assigned by the CCO.
- Classifies and files documents for future reference, and makes back-up documents as required to safeguard against loss.
Requirements
- Bachelors Degree in a Business or Financial related subject.
- Minimum of 3 years experience working in a similar role.
- Methodical with excellent organization skills.
- Expert computer skills, particularly in excel. .
- Able to perform under a start-up business model, adapting easily to change and comfortable working under pressure.
- Strong communication skills with experience of working with senior staff.
- Exceptional presentation preparation and reporting skills.
- Excellent command of the English and Arabic languages, both written and spoken.
- Basic Financial knowledge.
About the Company
Takaud Savings and Pensions B.S.C (c) is licensed as an Investment Business Firm (Category 1) by the Central Bank of Bahrain (CBB) and is a closed joint stock company incorporated in the Kingdom of Bahrain.
TAKAUD is 50% owned by Kuwait Projects Company (Holding) K.S.C. (c) (KIPCO) and 50% by United Gulf Bank (UGB) and is part of the KIPCO group of companies. KIPCO is one of the largest diversified holding companies in the MENA region with some 60 Companies in 26 Countries.
Some of the KIPCO group companies you may recognize are Orbit Showtime Network (OSN), United Gulf Bank (UGB), Bahrain Kuwait Insurance Company (BKIC), Gulf Insurance Company (GIC), Burgan Bank, KIPCO Asset Management Company (KAMCO) and Saudi Dairy & foodstuff Company (SADAFCO).
TAKAUD is a specialist savings and pensions provider, the first of its kind in the MENA region. TAKAUD has been established by experts in the field with a wealth of local and international experience making it uniquely positioned to provide local corporate solutions.