Invoicing Administrator

Job description / Role

Invoicing Administrator - Select Auto - Iraq

Al-Futtaim Automotive occupies the pre-eminent position of the largest distributor of automotive products in the Emirates, and leads the rapid development of automobile business in the UAE, while continuing to contribute to their brands worldwide growth.

Today, Al-Futtaim Automotive is synonymous with brands such as Toyota, Lexus, Honda, Jeep, Dodge, Chrysler and Volvo which enjoy undisputed leadership in the UAE in terms of the largest number of vehicles on the road. We also hold exclusive franchises for some of the world's top automobiles and automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer, Toyo & Chen shin/ Maxxis tyres, GS & Panasonic batteries as well as the franchises for Hertz Rent-a-car - the world's largest rental and leasing company and FAMCO heavy goods Machinery.

Select Auto is a part of Al-Futtaim Automotive Group established to mirror Al-Futtaim capabilities in order to cater emerging markets outside the UAE. The company caters to the regional requirements of Nato Forces and their Prime Contractors for supply of heavy equipment, vehicles and their maintenance services. It offers a wide range of vehicles, handling equipment, construction plants and specialist vehicles, including armored SUVs.

Select Auto, as Al-Futtaim Integrated Services, is committed to providing all its clients with high quality automotive, equipment, power generation and management solutions at competitive prices. We are experienced in working in austere and potentially dangerous locations and excel in delivering a thoroughly professional, cost-effective and efficient service to all our clients.

Job Title: Invoice Administrator
Reports to: Operations Manager
Department:Operations, Select Auto
Location: Basra, Southern Iraq

Job Purpose:
The Invoice Administrator will operate from the deployed location and will be the focal point for the raising of all invoices for services and goods supplied to clients and customers. This will require close coordination with various deployed staff including project, maintenance and operations managers.
Description of the Accountability:

* Support Operations staff with the accurate and timely raising of invoices.
* Ensure all supporting documents for invoices are properly recorded and filed.
* Investigate and resolve all invoicing queries.
* Monitor, record and report all invoicing activities, results and issues.
* Maintain existing customer accounts and create new customer accounts in SAP.
* Provide administrative support to Operations staff at deployed location.

Job Context:
The incumbent will need to understand the working environment in which he or she operates and, in particular, understand the inter-dependency between maintenance, supply of goods and parts and how they relate to contractual obligations. He will therefore need to work vertically back to Head Office as well as horizontally across the various functional areas of his location.

Requirements

Minimum Qualifications and Knowledge:
* Adept in use of SAP, MS Office 2003 or later, particularly Excel and Word.

Minimum Experience:
* At least 5 years' experience of raising invoices.
* Experience of working in an austere environment such as Iraq or Afghanistan or other post-conflict environments would be beneficial.

Job-Specific Skills:
* Physically and medically robust to operate in an austere and hostile environment.

Behavioral Competencies:
* Good attention to detail.
* An ability to manage daily work schedules effectively but has the flexibility to change priorities when required.
* Good oral and written communications.
* Effective team member with good interpersonal skills and an enquiring mind.
* Ability to build relationships, communicate and apply new knowledge and new concepts
* Able to operate in austere and potentially hazardous environments
* Fluent in English (written & spoken).

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.