Legal Assistant
General Motors (GM)
Dubai, UAE
Ref: KP687-30 		General Motors (GM)

The Role


The Role

Main purpose of this position is to support the Legal Department for the Middle East Operations. The Legal Department relies on this role to carry out a variety of administrative, litigation, research and analysis, financial and budgeting tasks. This position is critical to the department and requires a deep understanding of the whole organization, in order to coordinate information, deadlines etc. for legal issues and lawsuits. Some flexibility of work hours is required, due to regional time zones and the ability to meet certain deadlines.

This position is particularly important to the Legal Department, as the Legal Manager is relied upon by all other departments and globally for legal assistance, so it is critical to have a Legal Assistant / paralegal with extensive legal experience, strong administrative and managerial skills, in order to support the Legal Manager and act on their behalf as required.

Litigation
Conduct early and preliminary investigation of cases. Review facts of cases and ensuring relevant information is considered. Assist Lawyer to prepare for hearings, co-ordinating with outside counsel.
Co-ordination of correspondence, updates, and all information required relating to Litigation cases.
Organize and track files of all important case documents making them available and easily accessible to lawyers.
Direct liaison with outside lawyers in Mid East Region.
Update litigation lists to provide current status of all case matters including case hearing dates and status, deadlines, etc.
Timely resolution of outstanding matters relating to all cases

Basic Contract Reviews
Assist attorney with contracts and agreements. Preliminary review of basic regulations in each agreement and advise business owner of any missing information that attorney will require to review the agreement.
Divide contract reviews into categories.

Financial
Maintain Legal Dept Invoice/Budget/Accruals/Litigation/Risk Report, Reserves etc.
Individual database kept for each supplier.
Up-to-date data available of Legal Expenses.
Supply Quarterly Reports for Legal Expenses Hard copy invoices retained on file.
Maintain invoice log on Team Connect for all insured and uninsured cases. Maintain up-to-date details of outside counsel fees on database rate card. Liaise with outside counsel and Finance Dept. on all matters relating to fees and invoices.

Research/Legal Summaries
Research and summary assignments as instructed by Legal Manager. Identify appropriate legal articles and other materials that are relevant to the region

Public Policy
Research and maintain information relating to government relations, consumer and vehicle regulations, energy and environmental issues and other areas relating to Public Policy. Monitor under the supervision of supervisor newspaper articles to ensure all new legal requirements are known.

Analysis
Conduct research as required. Analyze and organize information and prepare written reports required by Legal Manager.

Manage Legal Dept filing system in accordance with ILM procedures. Maintain Archive Database and files for all company Agts, contracts, Dealer financial reports, Dealer Agreements, corporate licenses, power of attorneys, trading licenses etc.
Carry out regular training presentations and updates working with each department to ensure all “Business Documents” that may have legal relevance are maintained as hard copy with Legal and also on shared database. Further enhance departmental understanding of their requirements.

Provide full administrative support to Legal Staff.
Develop and maintain local legal website with legal processes and information relevant to all mid east employees.
Complete all tasks relevant to ILM, Develop Recovery Plans for Legal.
Ensure PRM’s are complete for Legal.
Attend all meetings relevant to Legal Dept

Develop and maintain the Legal Dept. Standard Operating Procedures.
Liaise with Quality Dept to ensure Operational Excellence process mapping for Legal is in line with requirements.
Maintain and update Legal Opinions Database site for Middle East Office, Egypt and Brazil.
Maintain up to date status of active 1241 Cases.
Liaise with Aftersales Dept. for any potential litigation claim and co-ordinate with outside counsel or dealer in case of lawsuits. Follow up on commitments of technical reports or information required for the prompt resolution of 1241’s.

Requirements


Requirements

Knowledge:
MS Office Word/Excel/PowerPoint and SAP. Legal terminology. Financial background and Paralegal understanding.

Experience/Education:
Paralegal Training, or at least 10 years experience in roles that demonstrate the skills required above.

Competencies:
Exceptional integrity, strong organizational skills, with the ability to work independently and communicate at all levels with all company departments required. Ability to document and present findings and opinions in a professional presentation. Familiarity with the various operations in the company. Stay informed of new developments in the law that affect the local area of practice. Be courteous and uphold the ethical standards of the legal profession.

About the Company


About the Company

General Motors Company (NYSE:GM, TSX: GMM), one of the world’s largest automakers, traces its roots back to 1908. GM and its strategic partners produce cars and trucks in 31 countries, and sell and service these vehicles through the following brands: Buick, Cadillac, Chevrolet, GMC, Holden, Isuzu, Jiefang, Opel, Vauxhall and Wuling. GM’s largest national market is China, followed by the United States, Brazil, the United Kingdom, Germany, Canada and Russia. GM’s OnStar subsidiary is the industry leader in vehicle safety, security and information services.

With its global headquarters in Detroit, GM employs 209,000 people in every major region of the world and does business in more than 120 countries. GM is headquartered in four major locations: GM Europe; North America (GMNA); South America; and GM International Operations (GMIO) is located in Shanghai, China. GMIO covers Asia Pacific and Middle East.

GM Middle East started in 1920s and the brands that are sold in the region are Cadillac, Chevrolet and GMC supported by a unique set of customer-focused services. GM parts and accessories are sold under the GM Parts and ACDelco brands. The regional office in Dubai covers the company’s operations in Bahrain, Iraq, Jordan, Kuwait, Lebanon, Oman, Qatar, Saudi Arabia, UAE and Yemen in 20 dealerships.

GM has 2 facilities here in Middle East one is in Dubai World Trade Centre and the other, Middle East Distribution Corporation, which is located in Jebel Ali.

This Position is closed or expired