Legal Secretary - Corporate

Job description / Role

As one of the most renowned legal firms in the world, our client has had a presence in Dubai for over thirty years. They are a truly international and integrated practice, opening offices in all key international financial centers, branching out into newly emerging legal markets, and merging with leading firms on the European continent. With a network of over 30 offices in 6 continents, they combine leading local law practice, a leading international law practice and a leading US practice across their network of offices. They attribute the key to their success, to their people and the ability to motivate their employees to achieve their full potential.

They are currently looking to recruit a Legal Secretary (corporate) for their offices in Dubai.

Provide secretarial support to the Work Group using Filesite, Microsoft Word, E-mail, Powerpoint, Excel. Creating and amending high volume of documents, correspondence and e-mails, using audio dictation and manuscripts, to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes.

Opening new files on system, together with preparation of case registration/client identification forms. Scheduling meetings; taking calls from clients in associates absence; presenting a professional and courteous image to clients and other outside parties. Liaising with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc.

Arranging associates travel and accommodation, preparing and sending LPOs, keeping a track of itineraries. Entering associates time on Carpe Diem time entry system, working from manuscript time sheets. Providing general administrative assistance - scanning, photocopying, filling in expense forms, etc. Electronic filing of e-mails and documents (i.e. exporting); identifying correct file reference numbers before passing paperwork to filing department. Dealing with e-mails during associate's absence from the office and taking appropriate action. Researching on the internet and other information sources.

Updating client/contact database. Making calls to attorneys / clients / surveyors by request to obtain information. Drafting cover fax / email to clients / attorneys / etc. Filing personal documents and correspondence and maintaining personal files. Cover for other team members when required, including reception.

Requirements

Our client is looking for a candidate who has a minimum of three years experience working for a leading law firm, in a relevant legal secretarial role or high-level PA position.

The successful candidate will be a highly self- motivated individual who can provide comprehensive secretarial support to a Partner of the firm and other fee- earners in the respective team. The role of a legal secretary requires an exceptionally organised candidate who must possess excellent communication skills in English.

The candidate must be extremely organised and demonstrative of good IT and excellent typing skills. Ideally, our client requires an active team member, someone who is flexible on working hours and is trustworthy.

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.