Legal Secretary

Job description / Role

Our client is currently looking for a Legal Secretary to cover a 6 month fixed term contract.

This salary will be circa AED 23k per month.

Duties will include but are not limited to:

- Arranging meetings and appointments for lawyers both internally and externally.

- Proactive advance monitoring of diaries ensuring that lawyers have all the supporting paperwork and necessary information for each meeting or appointment.

- Making all travel and accommodation arrangements via our on-line booking systems.

- Screening, prioritising and dealing with lawyers incoming e-mails and post acknowledging receipt and responding where able and appropriate.

- Management and coordination of lawyers emails.

- Assisting lawyers with the monthly billing process, agreeing in advance dates for billing, requesting pre-bills, drafting narratives and covering letters.

- Organising client events and/or seminars in conjunction with the business development team.

- Managing production of large documents (produced in-house and externally) during the negotiation of a transaction, co-ordinating changes made to those documents by the legal team and client teams.

- Managing audio typing, drafting correspondence, producing documents/letters/e-mails and memos.

- Opening client files, including completing conflict searches and money laundering checks, taking responsibility for the preparation of client engagement letters, collating all the relevant information required.

- Implementing the filing system & maintaining an accurate and up-to-date list of files.

Requirements

The ideal candidate will be based in Dubai and have experience working in an international law firm. They will have a flexible and adaptable approach to work, as well as being reliable, hard working and have the ability to remain calm when working under pressure. You will be able to work as a team but also confidently on your own.

About the Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.