Legal Secretary

Job description / Role

Mackenzie Jones are currently recruiting on behalf of a top tier legal firm who are looking to recruit a Personal Assistant to the Firms Chairman for their offices in Dubai. It is a dynamic opportunity for those who are continually seeking new challenges.

- Extensive experience in working with Senior Management
- A quick analytical mind with the ability to think laterally and creatively to resolve problems
- Strong organisational skills together with the ability to prioritise and delegate effectively
- The ability to communicate effectively (both orally and in writing) with a wide range of people in both English and Arabic
- Well versed in the use of IT with the ability to exchange information and data internally & externally.
- Implementing all administrative processes to provide the Chairman with the necessary support in organizing, preparing and attending all business meetings, presentations and day to day business correspondence.
- Organize and maintain extensive filing system
- Maintains client confidence by keeping client/attorney information confidential.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
- Maintaining a daily log of appointments, meetings, travel plans and social events calendar in a timely manner and advising them of any possible conflicts if any in scheduling the meetings
- Processing all incoming correspondence such as regular mail, courier envelopes, e-faxes, e-mails, telephone calls which are addressed to the Chairman; and where required, ensuring that these are acted upon in an efficient and timely manner
- Ensure the correct and smooth flow of paperwork to and from the Chairmans office
- Maintain organized filing and follow-up systems for all correspondences ensuring that relevant files are kept in order and up to date
- Making travel arrangements which includes flights, hotel reservations, visa requirements, limo services and all other related arrangements
- Maintaining total confidentiality at all times with matters relating to the Chairmans office, in particular and the Firm, in general
- Attending to all other work assigned on day to day basis, working efficiently and managing your time effectively.

Requirements

The successful candidate will have a high level of efficiency, should be self-motivated, well organised, multitask and be a good communicator. She must have sound judgment, work with the up most confidentiality and work well under pressure with an eye to detail.

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.