Legal Secretary

Job description / Role

Our client is looking for a Legal Secretary to provide secretarial and administrative support service for partners, managers and associates, to ensure the smooth running of their assigned work group and department.

Responsibilities will include:
• Provide secretarial support to the Partner, Senior Associate and Paralegal as well as Corporate department as and when required.
• Creating and amending high volume of documents, correspondence and e-mails, using audio dictation
and manuscripts, to a high degree of accuracy and often to tight deadlines; tracking changes in
completed documents using Track Changes.
• Opening new files on system, together with preparation of case registration/client identification forms.
• Liaising with members of other departments to follow up on queries from associates, e.g. travel
arrangements, billing information, documents sent for translation, filing, etc.
• Arranging associates’ travel and accommodation, preparing and sending LPOs, keeping a track of
itineraries.
• Providing general administrative assistance - scanning, photocopying, filling in expense forms, etc.
• Electronic filing of e-mails and documents (i.e. exporting); identifying correct file reference numbers
before passing paperwork to filing department.
• Dealing with e-mails during associate's absence from the office and taking appropriate action.
• Researching on the internet and other information sources.
• Occasional dictation over the telephone.
• Making calls to attorneys / clients / surveyors by request to obtain information.
• Drafting cover fax / email to clients / attorneys / etc.
• Filing personal documents and correspondence and maintaining personal files.
• Cover for other team members when required, including reception.
• Flexibility with the shift pattern is mandatory.

Salary AED 18,000

Requirements

The ideal candidate will:
• have a good standard of education; a secretarial qualification is desirable
• have at least 3-5 years of experience as a legal secretary in a law firm
• have good communication and interpersonal skills
• have excellent IT skills in MS Office
• have fast, accurate, audio typing experience and excellent attention to detail
• be organised and able to work to tight deadlines
• be able to work independently or as part of a team and carry out all duties with total confidentiality.

About the Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.