Legal Secretary

Job description / Role

Salary up to AED 21,000

Our client is seeking an experienced Legal Secretary to work within their Corporate & Commercial team supporting two Partners and four Associates.

Main Duties and Responsibilities:
- Monitoring post and/or emails and dealing with external or internal telephone calls and queries as appropriate and taking messages for other members of practice group as required.
- Types letters, correspondence, presentations, reports and legal documentation. Proof reads all work to ensure that completed documents are delivered accurately and to an appropriately high standard.
- Drafts general correspondence, as appropriate.
- Pro-actively manages the lawyers' diaries, makes appointments, and coordinates internal and external meetings, to ensure all work activities are scheduled effectively.
- Arranges the booking of conference rooms, cars, refreshments, restaurants, and liaising with meeting attendees, both internal and external.
- Organising travel arrangements through the travel company, booking and confirmation of reservations, producing itineraries, dealing with related invoices, and expense claims.
- Organises document management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required.
- Acts as the key liaison point for clients when the lawyers are unavailable offering appropriate efficient help and assistance to meet their needs.
- Pro-actively supports lawyers in their marketing and business development activities.
- Demonstrates an understanding of the end-to-end billing process and Elite (Financial system).
- Assisting the lawyers by liaising with the billing team, producing the relevant documentation and prompting lawyers to complete all necessary time recording.
- Reminding the lawyers to complete internal non legal and administrative tasks and assisting where necessary (e.g. recording lawyers on-line absence).
- Assisting across practice groups whenever he/she has spare capacity/as required.

Requirements

- Minimum 2 years experience working as a Secretary within a law firm.
- An advanced understanding of Microsoft Word 2010.
- A good working knowledge of Microsoft Outlook in order to send, receive and save attachments.
- An intermediate knowledge of Microsoft PowerPoint in order to create and edit diagrams and slides.
- A good working knowledge of Excel in order to create and edit spreadsheets.
- A good working knowledge of Filesite in order to create and save work within specified matters.
- To be able to use the OCR equipment and to convert documents to the relevant software.
- The ability to log your workload and timekeeping into the Elite Web Entry system.
- A good working knowledge of InterAction in order to create and maintain client contacts.
- A familiarity with legal terms and legislation.
- Good Audio typing.

General Skills/Attributes:
- Client service orientated approach
- A proven working understanding of teamwork
- Problem solving skills
- Advanced communication skills at all levels
- Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment
- Accountability and professionalism
- Business and organisation awareness
- Ability to work calmly under pressure
- Ability to develop self and others
- Attention to detail and discretion with confidential information

Unfortunately due to the high volume of candidate applications only the successful candidates will be contacted.

About the Company

Connect Executive Search Middle East is a full service selection and placement agency that is focused on supplying the best pool of talent to the Middle East. Offering an unrivalled level of service, our aim is to connect organisations with leading professionals through our team’s sector specific knowledge and in-depth understanding of the Middle East market.

We cover multiple sectors as following:

• Emiratisation & Government • Healthcare & Life Sciences • Legal & Business Support • OIL, Gas & Energy • Industrial and Engineering

At Connect Executive Search Middle East, finding employees the work they are best suited for, and by finding employers those candidates who are the right fit within their organization, we provide value to society as a whole. By finding the right balance between the needs of the employer and the changing wishes of employees, we will bring supply and demand closer together. It is our mission to inspire individuals and organisations to work more effectively and efficiently, and create greater choice in the domain of work, for the benefit of all concerned.