Legal Secretary

Job description / Role

Our client a leading Law Firm require an experienced Western Legal Secretary for the Dubai office

Salary 20-23,000 AED

Duties:
- Complex diary management for all attorneys.
- Document production, including heavy amendments and formatting, track changes and working in multiple versions of documents.
- Photocopying, printing and scanning.
- Making travel arrangements as required, including flights, accommodation and airport transfers.
- Heavy involvement in the billing process, including working with the partner and the accounts team to produce the monthly bills, checking the accuracy of the bills and sending them out in a timely manner.
- Following the procedure of opening of new matters and taking on new clients, including obtaining KYC documentation for every client.
- Electronic and physical filing of correspondence and documents.
- Preparing expense claim forms for the attorneys.
- Inputting client development events and meetings into InterAction.
- Inputting time entries into the CMS system for all attorneys.
- Assisting with secretarial and admin tasks as directed by the Office Coordinator.
- Answering calls and making calls on behalf of the attorneys.
- Multi-tasking and prioritising work.

Requirements

- Minimum of five years experience in a legal environment.
- Fluent in English, both verbal and written (mother tongue) Western National
- Friendly and approachable manner.
- Excellent communication skills, both written and verbal.
- Must be a team player with a can-do attitude. No job is too big or too small.
- Knowledge of administrative procedures.
- Willingness to build and improve secretarial skills.
- Willing and available to work overtime if required.
- Salary commensurate with level of experience and skills.

Technology Skills:
- Minimum typing speed of 60 words per minute and high level of accuracy.
- Advanced Outlook/Word/Excel/PowerPoint 2010 skills.
- Internet Explorer.
- Advanced document and formatting skills
- Phone system.
- Photocopier/scanner/fax.

Hours of Work:
Sunday to Thursday (40 hours/week) 9am to 6pm or 9.30am to 6.30pm

Benefits
- 25 working days holiday per year
- Annual flight home to country of origin after completing 12 months

service with the firm.
- Medical insurance for employee and dependents.

About the Company

BWP is a privately owned, top-end, low volume specialist recruiter with an emphasis on the Middle East markets.

The company has pedigree, a pedigree that comes with over 30 years combined experience of the local markets and from the capabilities of our staff and from their intimate knowledge of all major white collar sectors in the MENA region.

As well as our bespoke search capacity, we are also able to professionally and knowledgeably advise on all aspects of the human capital dimension; from salary surveys and recruitment strategies to general HR policy , development and training.