Liaison Office Team Lead

Boeing

Khamis Mushayt, Saudi Arabia

Ref: LP100-144

Job description / Role

Employment: Full Time

- Liaising between Program Management Team in the Base, Riyadh head office and client in the base
- Deliver/ Pick up company correspondence/ proposals to & from Customers in a timely manner as instructed
- Provide administrative support
- Coordinate and make domestic and international business travel arrangements
- Generate expense reports; assist in reconciling/verifying payments to corporate credit card charges to ensure timely and accurate reimbursement and collect/compile data to provide visibility of status for travelers review and/or signature
- Create edits and maintain electronic and written communication both in Arabic and English
- Track and maintain information relative to department and business operations
- Verbally communicate a wide variety of information to multiple audiences
- Set up WebEx and telecons as needed
- Maintain weekly/monthly/quarterly metrics
- Appropriately communicate a wide variety of information to multiple audiences
- Manage Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel
- Team with others to provide seamless support for the organization
- Supervise & coordinate area requirements with other OAs
- Provide back-up support to other OAs as required by management
- Work under limited supervision. Serve as an interpreter (Arabic/English) for meetings if required
- Compile statistics and information as required
- Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
- Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
- Orders and maintains office supplies
- Other duties as assigned by management
- Coordinating military equipment shipments (USG to KSA shipments where Boeing is a facilitor)
- Preparing and processing Base Passes application for Boeing staff & visitors.

Requirements

Competencies:
- Ability to type in Arabic and in English
- Ability to use Microsoft office
- Demonstrate sound judgment and problem-solving abilities
- Must be fluent in Arabic and English, speaking, reading and writing
- Strong organizational and administrative skills
- Strong planning and time management skills
- Ability to identify critical action items, follow-up items and strategic calendar planning
- Willingness to learn new skills

Qualifications and experience:
- Has at least High school certificate and at least 12 years of experience in Office Administration or and at least 8 years of experience in Office Administration.

About the Company

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defence, space and security systems. In the UK, we employ people across numerous sites, and were growing. Our long relationship with the UK aerospace industry, Armed Forces and commercial aviation sector dates back more than 75 years. Today, the UK remains a critically important market and supplier base, as well as a source of some of the world's most inventive technology partners.

We offer many career paths in fields such as engineering, aircraft assembly, communications systems, maintenance and defence equipment, and manufacture and supply of aerostructure components.

Join us and build something better for yourself, for our customers and for the world.

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