Logistics Officer

The Heart of Europe (THOE)

World Islands, UAE

Ref: OP003-44

Job description / Role

Employment: Full Time

The heart of Europe is looking for a Logistics officer/coordinator for managing, planning, and controlling the logistical activities on our project on the world islands. The role demands the candidate to have a strong personality, be highly motivated, proactive and responsible.

It requires high coordination, multitasking and close communication skills

The Logistics Officer is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and provides logistical support

Responsibilities:
- Manage, Control and monitor the Department, Office/site on status of logistics program and establishes logistics plans
- Coordinate the logistics function with various departments and work closely with the construction site team
- Design and develop standard operating methods to manage logistics operations efficiently
- Manage and handle logistics activities related to procurement, functional units and shipping activities
- Monitor delivery schedules and coordinate with warehouse, Airfreight and Sea freight departments to ensure on-time delivery; Assists, through the administrative process, in execution of all imports and exports to and from Agility; ensure best possible service is provided while maintaining cost effectiveness
- Facilitates and expedite communication between clients, suppliers, and our project control center in the region to minimize delays
- Ensures SOPs and Quotations are stored in a central location and up to date billing is done as per Agilitys defined KPIs
- Able to make loading/unloading schedules & available at site during operation
- Responsible for receiving deliveries & checking/signing the delivery notes
- Liaise with the warehouse team on daily basis and report to the commercial team any product shortage related to the customer LPO
- Verify on daily basis that all products loaded on the delivery vehicles are as per LPO and respective invoice
- Verify on daily basis that all delivery vehicles are maintained as per procedures
- Prepare daily routing per truck and loads for barge/ships etc
- Follow on all delivery schedules per day with drivers/suppliers
- Respond to any customer inquiry regarding delivery schedules and track
- Prepare all HACCP forms on daily basis related to logistics and file accordingly
- Prepares exports documentation
- Perform any designated task as delegated by the construction manager
- Should demonstrate ability to prepare quotes, working sheet and negotiations with suppliers
- Inventories supplies and materials at the end of each voyage
- Perform physical audits within the warehouse and maintain accurate records
- Work on computerized inventory system, post daily transactions, run reports and understand and perform data entries

Requirements

- Bachelors Degree or equivalent in technical studies
- Substantial knowledge of standard logistics procedures and practices required
- Minimum 5 years experience in shipping/logistics industry
- UAE driving license
- Able to do local purchasing as per the project requirements
- Sea/Marine transportation experience is a must
- Flexible working schedule & works in shifts (24 hours) operation
- Adequate knowledge for construction works/materials
- Strong personality
- Good communication skills
- Customer Oriented
- Good computer skills especially excel
- Should speak & write English

About the Company

The Heart of Europe (THOE) will be the worlds only island destination that brings together the best of Europe. The vision behind this worlds iconic, one of a kind project is to create an elegant European lifestyle experience where every detail is underscored by luxury and perfection.

Imagine a place where every day is a delight to the senses. Where every sunrise holds the prospect of a fresh discovery. A destination that inspires adventure. A life that lifts you far from the rat race. This is more than just a destination; this is a lifestyle like no other. An address that captures the very essence of effortless European living and creates a vacation experience that goes beyond imagination. This project brings together the very best of European designs, heritage and hospitality in a truly breathtaking and unique island setting. The Heart of Europe finds its home amidst the stunning archipelago of the World Islands, which stretch 4km from Dubais coastline. Surrounded by the glittering waters of the Arabian Gulf, this iconic project occupies a cluster of six islands within the World development, creating a contemporary haven that is the epitome of sophisticated living.

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