Manager - Clearance

Job description / Role

- Manage and plan the coordination with Assistant Procurement Director by deploying necessary resources to collect the L/C, Certificate of Origin, Bill of lading and any other documents required before unloading.
- Manage the procedures and monitor the documentation process (before and after Ship arrival) - for receiving shipment and acquiring permission from relevant port authorities.
- Coordinate with shipping companies, collect shipping quotes and appoint shipping, clearing and insurance agencies as per business needs.
- Manage and monitor all documentation with the Port Authorities to ensure that the purchased material can be cleared from the port.
- Coordinate with Head Office to receive the relevant documents (related to banks and other Agencies) and ensure it is provided to Customs Clearance Agents.
- Manage the relationships with Clearance Agents, and evaluate their performance.
- Coordinate with the Assistant Procurement Director to highlight delays in the port, if any
- Coordinate with Assistant Procurement Director and ensure that the completed documents with permissions from port authorities are sent.
- Responsible to research, negotiate and manage all aspects of the ships and port relationships.
- Implement new policies, standard operating procedures and company initiatives as directed.
- Reconcile daily shipping data and complete reports.
- Recommend and support continuous improvement within the department to improve performance, productivity and cost reduction.
- Review policies and budgets and provide written reports to the senior management as assigned.
- Monitor all shipments to ensure customer requirements are met and notify customers in case of any difficulty in meeting their requirement and negotiate a workable solution.
- Make sure that all imported shipments under insurance cover until received in warehouses.

Requirements

- Qualifications: Degree in relevant stream.
- Experience: 6+ years of experience in documentation/coordination in a similar role.

Competencies:
- People co-ordination and networking skills.
- Documentation and follow up skills.
- Knowledge of English and Arabic.
- Ability to function independently and multi tasking.
- Effective communication skills- verbal & written.
- Maximize business opportunities.
- Decision making.
- Good attitude.

About the Company

Arasco, The Arabian Agriculture Services Company, was founded in 1982 with a vision to supply the budding animal farm sector with the necessary products and services for intensive growth. Its first full feedmilling plant, based in Al-kharj, was and still remains a state-of-the-art technology backed by world class nutritionists and veterinarians. It has served as a catalyst (if not the driving instrument) for the fantastic growth of the dairy and poultry industries in its areas of operations. Spurred by this success, Arasco continued to grow in scope, capacity and excellence with vertical and horizontal expansions to cover the wide spectrum of agro and food industries with quality products and services. Today Arasco is an amalgam of synergized businesses which include:

• Animal feed production (2 Feed mills)
• Corn milling and refining (Starch & Glucose) and feed by-products
• DCP production (Archem)
• Production, processing and distribution of meat products and poultry breeds (Intaj)
• Bulk materials handling, storage and distribution
• Cold storage services
• Analytical and technical services (IDAC)
• Agrochemicals trade and services (Alemar)

These business entities operate in unison and are served with the latest ERP and communication systems, in addition to central sales and marketing teams at Head Office and specialized teams in each of the units.