Marketing Administrator

Job description / Role

Marketing Budget Control:
- Preparing Marketing LPOs and updating Invoice and LPO reconciliation.
- Provide Marketing Manager with regular budget variance reports.
- Updating of supplier invoices and follow up payments from Accounts dept.
- Responsible for ensuring that sufficient number of quotes are supplied for issuance of LPO.

Marketing Administration :
- Co-ordinate with Marketing team members and all third party suppliers on day-to-day Marketing
- Activities, including all correspondence administration via fax, letter, e-mail or verbal.
- Maintains all Marketing dept. files including promotions, suppliers, proposals, competitive analysis,
- Public relation, media etc.
- Sets regular meetings with advertising agency and responsible for minutes of meetings.
- Administration of Marketing Managers' daily appointment calendar.
- Responsible for organizing all Marketing Manager's correspondence.

Retailer Relations:
- Responsible for administering all correspondence between Marketing team and Retailers.
- Oversee the administration of the mall customer service training program including the scheduling of all seminars,
- Correspondence with retailers, correspondence with customer service training team, preparation of customer service
- Training certificates, distribution of quarterly mystery shopping reports and distribution of all retailer awards in a timely manner.
- Responsible for organizing regular tenant advisory board meetings including scheduling, notifying retailers, organizing venue and writing and distributing minutes.
- Responsible for organizing the yearly merchant meeting for all retailers including co-ordination of site selection, invitation distribution and administration of event.

Mall Promotion and Festivals:
- Responsible or distribution of all marketing memos detailing promotions and festivals.
- Monitoring all promotional feedback forms from Retailers.
- Assists Marketing team in preparation of Sales Promotion reporting.

Mall Directory:
- Update static and printed mall directories and co-ordinate with advertising agency for revisions and final printing.

Marketing PARS:
- Gathers information and prepares PAR/Internal memo whenever necessary.

Marketing Supplies and Equipment:
- Responsible for maintaining the orderly storage of marketing supplies.

Marketing Trainees:
- Supervises and evaluates marketing trainees

Yearly Marketing Plan Budget Preparation:
- Assists Marketing Manager on the preparation of yearly Marketing Plan and Budget.

Requirements

- Should possess a college degree with background in Business Administration with minimum of two years work experience.
- Should have excellent organisation and interpersonal skills.
- Should have expertise and proven work experience with : MS Office -Word and Excel.

About the Company

Majid Al Futtaim Properties is one of MENAs leading diversified property companies with operations across shopping malls, hotels and mixed-use communities.

The Shopping Malls Business Unit, an industry leader, owns, manages and develops mall destinations that provide memorable shopping, entertainment and social experiences for its customers. Majid Al Futtaim Properties has pioneered the regional face of retail, leisure and entertainment, since the launch of its first mall, Deira City Centre in 1995. The companys mall portfolio includes 17 shopping centres across UAE, Bahrain, Oman, Egypt and Lebanon with a combined gross leasable area (GLA) of over 1 million sqm, more than 2,800 tenants and an increasing footfall of over 160 million visitors in 2013.

The Hotel Business Unit develops and manages hotels and branded serviced apartments that are synergistic with the companys malls. Majid Al Futtaim owns nine hotels in the UAE and two in Bahrain. Their strategic proximity to the malls contributes to welcoming over 1.2 million guests annually.

The Communities Business Unit develops quality mixed-use projects anchored by residential housing. Majid Al Futtaim currently has three communities under development. The Wave, a joint venture with the government of Oman to develop Muscats largest ocean-front integrated community; Al Zahia, a joint venture with the Government of Sharjah, to build the Emirates first gated residential community with a regional mall in a prime growth corridor; The 250,000 sqm Waterfront City development in Beirut, Lebanon, a joint venture with Socit Joseph Khoury & Fils Holding SAL to build Beiruts premier mixed used community with one of the largest marinas in the Mediterranean.

Majid Al Futtaim Properties is recognised as a sustainability leader in the MENA region. According to the 2013 Global Real Estate Sustainability Benchmark (GRESB) survey, the company ranks No. 1 in MENA, second in the Asia-Pacific region and in the top 133 property businesses worldwide. In 2013, Majid Al Futtaim launched its new five-year sustainability strategy with the vision to enhance peoples lives through sustainable real estate. This commitment is reflected in Majid Al Futtaim Properties pioneering standards, prosperous communities and high performance assets.