Office Administrator

Job description / Role

An excellent opportunity with one of the Oil & Gas Operator based in Abu Dhabi, UAE.

Accountabilities:
- Receive all incoming mail, including letters, memorandums, reports and written comments from relevant Divisions / Departments / Contractors & Consultants companies and distributes to concerned staff.
- Maintain all the documents, registration and filling system including all technical correspondences and reports.
- Type/organize all correspondence, memos, letters, presentations, inquiries, agreements, minutes of meetings, daily/weekly/monthly management reports and etc..
- Make routine software backup on PC and keep electronic / manual register for all department and division's correspondence.
- Carry-out other secretarial duties such as preparing bookings, leave/duty forms, timesheets, maintaining stocks of office stationery, preparing requisitions and pruchase orders as necessary.
- Operate PC to generate Graphics, Flow diagrams, sketches, presentation transparencies and other training aids.
- Update and follow up with employees on pending assignments and delegated tasks to ensure progress to deadlines.
- Take initiative in manager's absences to brief the incumbent Acting Manager with messsages and informations of urgent nature for action.
- Keep projects on schedule and follow-up and provide feedback to the manager.
- Maintain internal procedurues to ensure consistent performance of routine tasks and duties assigned. Compose correspondence / reports for own or manager's signature and final disposal.
- Arrange essential mail in priority action order for reporting Manager. Research, draft or abstract reports as and when required on the directives of manager. Maintain calendar; ascertain which events require Managers presence.

Requirements

1. Completion of Secondary Education (12 years) or equivalent.
2. 4-5 years experience in clerical / secretarial work and in application of data base computer software.
3. Good knowledge of written and spoken English and Arabic.

About the Company

Established in Abu Dhabi in January 1998, Sundus is a Recruitment and HR Consultancy with additional offices in Qatar and Saudi Arabia. The company’s strengths lie in working in partnership with clients to gain a thorough understanding of their talent management requirements. Sundus is one of the few companies in the UAE that has been awarded an official Recruitment Services License.

Matching the right people with the right positions is where we begin our partnership with you, whether you are a candidate, a recruiter, or in need of corporate services, from HR consultancy to helping with relocation. Relationships with people make our business work.

Our HR consultancy services are modelled on internationally respected methodologies and techniques, helping clients to develop toolkits encompassing all aspects of talent management from appraisals to retirement.

Sundus employs around 150 staff, with around 90% of the team seconded to the Oil and Gas industry, Banking and Finance companies, and Government Departments.