Office Administrator

Job description / Role

•Local administration / PRO type work
•Secretarial services in the office
•Local visa and employee / employer compliance under the direction of Group Finance
•Input to local registration with GO organisations such as ADNOC etc. under the direction of Regional Business Development Manager / QHSE Manager
•CRM system administration, i.e. researching contacts / arranging appointments for Regional Business Development Manager
•Input to compiling and coordinating submission documents – strength in graphics an advantage here
•Preparation of Power point presentations for the Senior Management team, need to be highly proficient in Power Point and other Microsoft Office programmes
•Track tenders & projects in papers / MEED and circulate to staff in local office
•General typing and administration duties
•Proper filing and QA / IMS compliance and auditing in the Dubai office liaising directly with QHSE Manager on this

Requirements

Skills, Knowledge & Experience:
•Secretarial qualification and highly computer literate with a proven track record in preparing presentations using Power Point
•Excellent attention to detail
•Ability to grasp technical concepts quickly
•Excellent interpersonal skills – ability to communicate easily with others
•Ability to work as part of a team
•Takes initiative and demonstrates responsibility when carrying out work
•Ability to meet deadlines and prioritise work
•Application of creative thinking in tasks and assignments
•Superior communication skills particularly written skills
•Good desktop publishing skills
- MS Word – formatting skills
- Basic editing of images
•Prior experience of research

About the Company

Established in 1998, ByrneLooby is an international engineering consultancy that provides a spectrum of services to government, semi-state, and private companies across ten sectors: buildings, conservation, geoscience, environment, transportation, waste management, marine and coastal, water, flooding and energy. ByrneLooby employs approximately 250 engineering consultants and professionals in 16 offices across Ireland, the UK, Ireland and the Middle East.

Award-winning, and highly acclaimed, ByrneLooby's engineering design portfolio speaks for itself. In the Middle East, we have worked on the Amaala Service Marinas, Aqaba New Port in Jordan, the Al Naseem development in Bahrain and the Mardumah Seawall in Saudi Arabia. Our teams helped deliver The Shard, 22 Bishopsgate, and the 50 million Lowestoft Port redevelopment in the UK. We are proud to consult on critical infrastructural projects for national utilities such as Abu Dhabi Ports, Irish Water and Translink Northern Ireland. Our experience is varied, from the straight-forward to the complex and across all project lifecycle phases, from initial feasibility, planning and funding stages to delivering the detailed design. We are a seven-time and running winner of Deloitte's 'Best Managed Companies, a global mark of excellence run in 21 countries. This achievement is awarded selectively to businesses demonstrating superior business performance over seven years for management, strategy, expertise, culture, sustainability and innovation. We prioritise quality, health, safety, and sustainability in our work, which ensures we respect the environment and the wider community and care for our employees' wellbeing while delivering a certified design service for our clients. We advance health and safety, applying rigorous processes that manage technical, environmental and social risks and hold ISO 45001:2018 – the internationally recognised standard for occupational health and safety management systems.

Culture ByrneLooby places three pillars at the centre of our business - Investing in Our People, Technical excellence and Commitment to clients; this is what sets ByrneLooby apart from other engineering consultancies. These pillars ensure that ByrneLooby is a place where employees can grow and make lasting impacts on projects, people and teams. Our goal is to achieve world-class solutions for our clients, and we hire quality talent to deliver this goal. We encourage our people to be curious, imaginative and brave, and always strive to provide value for projects.