Office Administrator

Job description / Role

Focus International are expanding its Dubai based team and require an excellent, high-calibre administrator to join the regions leading FMCG food & beverage recruitment specialists. This is a really important position in the business, proactively supporting the efforts of an ambitious, successful team of consultants. You will have excellent administrative skills, coupled with strong interpersonal abilities and a strength of character that will allow you to thrive in a rewarding but challenging environment. Trading in the region for six years, Focus International is entering its third year of operation from offices in Dubai and is part of a UK business that has been trading for 25 years. You will assist with all day to day activities as well as strategic responsibilities for a vast array of projects as and when they appear, a key linchpin in the business.

A clich perhaps but it is true, no two days in this business will be the same - you will have lots of challenge, lots of opportunity and fun along the way. We have a track record of developing, rewarding and promoting the talented individuals in our business who deliver.

The role of Office Administrator will see the right candidate effectively and efficiently supporting a team of experienced, driven and determined consultants. Your role will be to proactively support these consultants and where applicable, other members of the wider business in the attainment of both personal and business objectives.

So whats the job?
You will be responsible for all administrative activities in the business and be at the forefront of all customer contact, writing reports, and client summary documents with accuracy and speed. You will have to manage the work load of a number of driven and focused consultants demonstrating confidence, and experience to help them understand the daily and weekly priorities of the office. In the support of your team you will be specifically responsible for the following tasks which are all highly sensitive and frequently confidential:

- Produce documents, correspondence and presentations, including candidate CVs into the company format, which are accurate and appropriate
- Update Candidate/Client records on the database.
- Social media maintenance and interaction.
- Answer the telephone and screen calls, and be proactive in dealing with Candidate and Client queries, in a professional manner at all times as the first port of call.
- Meet and greet all visitors in a professional manner.
- Handle visas, travel itineraries, accommodation and all documentation for Consultants/ Directors and Clients.
- Organising Consultant and Client interviews.
- Managing and supporting Consultants with specific responsibility for their work, including diary management.
- Carry out background research, produce documents, data analysis, reports and presentations as requested by a Consultant or Director.
- Liaising with suppliers to enable the smooth running of all services in the office.
- Keep the office and surrounding areas in a tidy and organised manner.
- Support the Directors, Consultants and other Administrators in any reasonable tasks they ask for assistance on.

In essence we are looking for someone who can grow as the business does, taking on a true office management role and also helping with the resourcing process, helping to source new Candidates and update existing Candidate records on our IT system through the proactive search of external websites and other channels. And also assist in research projects to build knowledge of food companies and their employees both geographically and by function that could directly feed into our Client base. To achieve this full training and support will be given.

We want a proactive team player - who wants to work in a meritocracy - where effort and delivery is rewarded. It is fast paced, demanding but equally exciting environment and you will play an absolutely key role in the growth and development of the business.

If, as you have been reading this advertisement you felt that I was describing you we will love to hear from you. We will compensate you with a strong salary & benefits package as well as significant career growth & training. All of which will be clearly communicated within the interview process.

To enable the business to assess your experience & motivation for the position of Office administrator, please apply now.

Requirements

- Already have experience of office administration in a fast paced, professional environment
- Have good working knowledge of Word, Excel, Outlook and PowerPoint
- Be confident and articulate, with a high level of literacy and attention to detail
- Have strong project management skills and experience, and be a natural Completer Finisher
- Clearly demonstrate the ability to be adaptable to rapidly changing priorities
- Be smart and professionally presented
- Have an excellent telephone manner
- Be a team player with a strong Can Do attitude
- Be flexible in approach and be able to cope with a diverse daily agenda
- Fluency in the English language (reading, writing & speaking) is essential
- Be able to demonstrate real success in your previous positions and have a desire to progress and develop as the business grows

About the Company

Why Focus International?

Firstly, we know our market and we deliver. Based in the UAE & The United Kingdom we have a track record of developing long term relationships with candidates & clients over the last 10 years who see the benefit of strategic Talent Management, from Graduates to Main Board appointments.

Our main areas of expertise lie within the following:

Functions:
Production & Engineering Food Technology Sales & Marketing Product Development Supply Chain & Logistics Human Resources
Finance
Purchasing

Channels: Manufacturing Retail Foodservice Distribution Ingredients Packaging
Hospitality
Equipment & Services

Categories: Bakery Dairy Grocery Added value chilled foods Frozen foods Fresh Produce Meat, Poultry & Fish Drinks and Beverages

To support our work, we have an extensive database of internationally based food, drink & FMCG professionals. We advertise on all relevant websites, we network constantly and with a team of experienced Search Consultants we know the people you will want to talk to.

We are the regions largest and only dedicated Food and Drink recruiter complimented by a number of excellent relations within many non food FMCG companies across the MEA who see the value our approach offers. Born out of a strategic vision from our parent group Focus Management Consultants Ltd to be closer to our international partners across the MEA region, we have rapidly become one of the premier FMCG recruitment consultancies working with both large multinational businesses and local operations. Supporting our consultative recruitment activity we utilise the most optimised and developed web and social media engagement techniques available in the market allowing our team of specialist consultants to engage with candidates & clients on many different media platforms. As innovative leaders of our sector, we are constantly investing in creative ways to source and attract candidates and add value to the recruitment process for our clients.

Our business approach is ethical and honest, and it is our clear objective to maintain integrity with both clients and candidates at all times.

The aim is to become your preferred recruitment contact who will work in partnership with you, assisting and advising at all times your search for that next career opportunity. We also desire to become the preferred partner of choice to FMCG businesses for your ongoing and long term recruitment needs. We will achieve this by delivering you highly effective solutions and committing to you for both your immediate and future business needs.