Office Manager / Executive Assistant

Job description / Role

Office Manager Job Purpose:

Supports company operations by maintaining office systems and supervising staff.

Office Manager Job Duties:

• Prepare Payroll, payment vouchers, bills and other expenses.
• Process leaves entitlements and keeps record of employee’s leaves.
• Filter CV applications and transfer them to Managing Director on bi monthly basis.
• Answering Phone inquiries and transferring to right personal.
• Outstanding payments follow up.
• Organize Managing Director’s meetings.
• Write down meeting minits.
• Using a range of office software, including email, spreadsheets and databases;
• Managing filing systems;
• Developing and implementing new administrative systems, such as record management;
• Recording office expenditure and managing the budget using the accounting software
• Prepare quotations, delivery notes, and invoices to clients.
• Handle Tamkeen requirements and documentations.
• Organizing the office layout and maintaining supplies of stationery and equipment;
• Maintaining the condition of the office and arranging for necessary repairs;
• Writing reports for senior management and delivering presentations;
• Responding to customer enquiries and complaints;
• Arranging regular testing for electrical equipment and safety devices;
• Manage office boy and driver tasks.
• Check email enquiries on daily basis and transfer them to Business Development manager.
• Conduct calls and follow ups on behalf on MD.

Requirements

Requirements:

• Male or Female preferably Arabic Speaker.
• Relevant working Experience within an Advertisement and Media Company holding a similar position for a minimum of 3 to 5 years.
• Committed and work oriented.
• Excellent Management Skills.
• Ability of working within a time frame.
• Well organized.
• Excellent Administration and General HR skills.
• Excellent communications and writing skills.
• Excellent computer skills.

About the Company

Established in 1996, Clarendon Parker Bahrain is an International Recruitment Specialist Consultancy based in Bahrains Seef Business District. We specialise in mid to senior level professional, managerial, technical recruitment and staffing solutions in Bahrain and beyond. Our multinational team of consultants are experienced professionals within the fields they represent. Each consultant brings strong industry links and knowledge to better understand your business requirements. We know the market and we know our candidates!

Our team of dedicated consultants specialise in the following industries:

Accounting, Finance & Banking Logistics & Customer Service Secretarial & Administration Human Resources & Recruitment Engineering & Construction IT/Telecom Marketing & PR Oil and Gas

The current range of services includes permanent and temporary recruitment, recruitment advertising campaigns, employee satisfaction surveys, state-of-the-art web-based recruitment technology and HR consulting services relating to recruitment processes and activities.