Office Manager / Secretary

Job description / Role

Salary 8,000 to 13,000

Our client, a Trading company based in Dubai close to the DIFC has been established for the past 25 years and is seeking an experienced Office Manager / Secretary to join their team.

This is a challenging and exciting role in a fast paced environment and requires someone who loves dealing with people, changing deadlines and managing multiple tasks on a daily basis.

Your calm nature will allow you to easily manage personalities in the business being the ‘go to’ person who helps everyone and doing it with a smile. This role involves managing staff from 1 Receptionist and the 2 PRO’s as well and motivating and organising their schedules.

Reporting to Directors you will be responsible for managing and handling all daily administrative tasks under the directive of the Directors and must portray attention to detail throughout.

Responsibilities:

This role plays a vital part in the administration and smooth-running of company to its clients within the market.

You will be the right hand to the directors and a direct link of communication between the company’s managers and directors. Additional responsibilities may include:

• Corresponding to email suppliers, email and telephone enquiries
• Support the office manager with supervision of junior staff- facilities management
• Maintain the directors schedule events and calendars
• Arrange meetings and maintain office stationery supplies
• Organize Directors and other staff travel arrangements
• Set up and maintain paper and electronic filing system- document and record management
• Mail newsletter and promotional materials both internally and externally to the organisation
• Liaise with both staff and external contacts booking travel and accommodation arrangements
• Arrange both in-house and external company events
• Compose, type and distribute meeting notes, routine correspondences and reports.
• Operate electronic mail systems coordinating flow of information both internally and externally to the organisation.

Requirements

As an experienced Office Manager / Secretary you should have the ability to portray excellent communication both written and verbal and have the ability to multi-task and take the work load with “can do” attitude.

Requirements
• Must have experience in a similar role
• Candidate should be female of western origin
• Portray excellent word processing and typing skills- business letters, supplier correspondences,
• presentations, email enquiries etc
• Should be a smart thinker adapting to a dynamic environments.
• Have the ability to independently make decisions when required
• Should have good attention to details
• Ideal candidate should portray leadership skills and be well organised.
• Have good problem solving skills.
• Excellent communication and interpersonal skill
• Team player with “can do attitude”.
• Arabic speaking an advantage.

In return you will be well rewarded with a competitive salary and bonus structure while working with a company who is ready to grow and develop your career should you show the potential.

This is a challenging role and requires someone with enthusiasm and dedication to developing this into a great career opportunity, if this sounds like you then please apply and register your details and one of our consultants will be in touch soon.

About the Company

Built on the philosophy of \'Right Process, Right People, Right Results, 1on1 HR Consulting is an boutique Recruitment and HR Consulting firm based in Dubai which focuses on all elements of HR processes and practice across all sectors within the GCC region.

Our highly experienced and skilled staff will work 1on1 to provide flexible and tailor made Recruitment and HR solutions for your individual requirements, whether you are a large corporate company, a small to medium enterprise, a start up business or you are individually seeking consulting for your personal career growth.

We are proud to say that both our corporate and individual clients value our thorough and practical approach to sourcing and selecting top talent. Our experienced team use a specific method of recruitment which includes tailored behavioral interview techniques created for each individual roles to properly analyse and assess the suitability and quality of the candidates that we provide to our clients.