Office Manager

Job description / Role

Our client an international financial services organisation are currently recruiting for an Office Manager, they need someone who is proactive and who thinks outside the box. Must be a team player with a flexible attitude towards work. Role is based in Dubai, salary 17,000 AED +

Role:
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments according to the company processes.
Manages corporate governance issues (company documentation, lawyers, archiving etc.)
Keeps management informed by reviewing and analysing financial reports, budget and cash flow.
Collects, maintains and delivers all financial documents (incoming invoices, issued invoices, travel claims, cash box reports, credit card reports, monthly transaction reports) to the external accountant/tax advisor.
Issues invoices to the customers or to the HQ.
Maintains company petty cash.
Performs financial transactions within company online banking system.
Liaises with bank; insurance broker; external tax advisor/accountant; various suppliers; other departments within HQ.
Helps the management with Business plan creation and evaluation as well as with quarterly reports to HQ and budget estimates.
Maintains personal HR files for employees and coordinate pay rolls issuance with external accountant.
Helps with recruitment process.
Coordinates external IT advisor and cleaning staff services.
Maintains company internal database.
Coordinates company PR presentation with HQ procedures (promotional materials, business cards etc.)
Assists with preparation of events / meetings; arranges travels.
Orders office supplies.

Requirements

Strong organisational skills, analytical thinking.
Experience at the similar position is a must.
Fluent in English - speaking, reading and writing.
PC skills excellent word, excel and power point.
Communication and presentation skills.
Focused on details.
Self-motivation.

About the Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.