Office Manager

Job description / Role

- Responsible for ensuring that the office runs efficiently
- Designing and implementing office policies by maintaining and establishing standards and procedures; measuring results against standards; making necessary adjustments
- Completing operational requirements by scheduling and assigning employees; following up on work results
- Keeping management informed by reviewing and analysing special reports; summarizing information
- Maintaining office staff job results by coaching and training, disciplining employees;
- Contributing to team effort by accomplishing related results as needed
- Implementing and maintaining procedures/office administrative systems
- Attending meetings with senior management
- Maintaining the condition of the office and arranging for necessary repairs
- Overseeing the recruitment of new staff for our worldwide PV locations, coordinating with PV manager and HR department related to these PV locations
- Ensuring adequate staff levels to cover for absences and peaks in workload, incharge of roaster management for the office administration staff.
- Contribute to short and long-term organizational planning and strategy as a member of the management team
- Ensure the smooth functioning of the office by properly guiding, supervising and monitoring the team which includes positions such as Receptionist, drivers, hostesses, and office boys.

Requirements

- Excellent computer skills and proficient in excel, word, outlook, and access
- Excellent communication skills both verbal and written
- Strong organisational skills
- Be able to multitask
- Have leadership and supervisory skills
- Have interpersonal skills
- Be able to work with teams
- Be able to coordinate with other departments
- Good planning, change and time management capabilities
- Be innovative
- Developing and improving standards
- Inventory Control
- Reporting Skills
- Friendly and polite
- Professional

About the Company

The Heart of Europe (THOE) will be the worlds only island destination that brings together the best of Europe. The vision behind this worlds iconic, one of a kind project is to create an elegant European lifestyle experience where every detail is underscored by luxury and perfection.

Imagine a place where every day is a delight to the senses. Where every sunrise holds the prospect of a fresh discovery. A destination that inspires adventure. A life that lifts you far from the rat race. This is more than just a destination; this is a lifestyle like no other. An address that captures the very essence of effortless European living and creates a vacation experience that goes beyond imagination. This project brings together the very best of European designs, heritage and hospitality in a truly breathtaking and unique island setting. The Heart of Europe finds its home amidst the stunning archipelago of the World Islands, which stretch 4km from Dubais coastline. Surrounded by the glittering waters of the Arabian Gulf, this iconic project occupies a cluster of six islands within the World development, creating a contemporary haven that is the epitome of sophisticated living.