Ref: KP969-802

Job description / Role

Employment: Full Time

Salary: AED 30,000 - 35,000 (Per Month)

A luxury retailer based in Dubai are looking to hire an Office Manager who will be responsible for overseeing the day to day running of the Dubai office and assisting with a large scale office move. Additionally to define and implement all administrative activities to facilitate the efficient organization and functioning of the office.

Responsibilities:
- Define and implement office policies by establishing standards and procedures.
- Measure results against standards and make necessary adjustments if needed.
- Manage and coordinate all projects of office move (authorizations, administrative work, link with suppliers, link with managers of department concerned) whether for temporary or permanent needs.
- Define and follow-up yearly budget for services and purchases for office, Boutiques (4 Boutiques) and Warehouse.
- Work on maintaining office efficiencies by planning and implementing systems, layouts, and procurement of assets, as required.
- Organize and follow-up all office operations: filing systems, review and approve supply requisitions, assign and monitoring clerical functions.
- Centralize procurement: consolidate and purchase requests/needs for office and back office boutiques (furniture, fixture, stationary, pantry items).
- Negotiate and coordinate contracts with suppliers.
- Ensure proper maintenance, cleanliness, hygiene of all office space, pantry and wash rooms and all common areas in line with Chanels standard.
- Ensure employees security (fire procedures and equipment, first aids kit equipment) and office security equipments like cameras, access machines, access to the office.
- Ensure that written correspondence and internal letters are distributed to the concern department/people.
- Be the contact person for building issues/security in case of incident on the premises (during and outside of regular office hours).
- Comply with all administration processes to obtain valid documents (VISA, labor card) for all office and retail staff, whether renewals, new comers, cancellations.
- Ensure movement of goods in and out of free zone office areas with proper documentation and authorization by the appropriate authority.
- Coordinate annual renewal of all Trade Licenses.
- Coordinate with building management for office lease, office space, car parking & other general building matters.
- Management of the cars companys leases and maintenance.
- Management of quarterly Testers allowances, personal orders of the office and Retail staff.
- Manage and develop a team of 2 receptionists, 1 PRO and 1 Tea Lady = recruitment, training, performance appraisal.
- Coordinate and manage the external suppliers/contracts = office maintenance cleaning team, plants maintenance, pantry (water, coffee) office supplies.

Requirements

- 8-10 years Office Management experience in an international company.
- Ability to manage different projects simultaneously.
- Excellent interpersonal skills to work collaboratively across functions.
- Organized, detailed oriented and multi-tasking.
- Knowledge of UAE labor laws/ employment procedures.
- Monitor and respect expense budgets.
- Ensure timeline is respected for all administration process.
- People Management experience.

About the Company

Edge Resourcing was established in the United Arab Emirates in 2008. We have taken care in our growth and have kept our corporate values throughout.

Edge Resourcing is led by a specialist team of Recruitment Consultants, each of whom have experience of working in and a sound knowledge of the local market place. We have gradually expanded our horizons and now offer specialist services within the Middle East Retail sector. Our aim is to provide a thorough and honest service to both our candidates and clients, making sure that we only take on work which we feel we can service to the correct level of satisfaction required.

We currently offer professional and tailored contingency and retained search services to the following specialist sectors of the market: Retail Accountancy and Finance Office Support Human Resources Sales and Marketing Legal

Our aim is to continue to position ourselves in the market as one of the most consistent and successful suppliers of manpower. We strive to make things happen and make a difference to your business and career. Success isnt just about putting people into jobs, but about giving you an honest, personal service. Whether you are a client or a candidate, our aim is to find out exactly what it is that you are looking for, rather than push you to settle for your second choice.

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