| Office Manager | |
| Oxford Business Group (OBG) Dubai, UAE Ref: HP957-01 |
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The RoleThe RoleThe Office Manager will be responsible for administrative processes fluidity and efficiency. Main duties & responsibilities include, but not limited to: • Review and filter incoming and outgoing calls, faxes, postal mail, couriers, documents and follow up with all levels of contacts, ensure a timely flow of information • Arrange and coordinate travel logistics such as flight tickets, visa applications, hotel reservations, car rentals, etc. and maintain timely flow of information with all parties • Manage administration for field work and consultancy including; requesting project funds, project tracking, collating and invoicing consultancy contracts • Follow up with project milestones, coordinate among parties to realize tasks to deadline • Administration of new employee visa applications – residence visa and work permit • Managing and administering staff leave and absences records • Maintain meetings calendar, arrange appointments and organize all kinds of logistics to run the projects • Maintain and organize business files and ensure data accuracy • Locate, contact and agree with suppliers to buy all kinds of goods and services and coordinate all internal procurement activities to meet the office and employee demand • Coordinate and supervise office maintenance, repair and cleaning • Supervise junior office personnel • Coordinate other tasks as assigned |
RequirementsRequirementsQualifications • University degree with relevant educational background, such as business management or office administration or a combination of equivalent training and experience • Min. +4yrs of working experience in a office manager or business support role in Dubai • Multinational company experience is a strong asset, should be able work with diverse cultures and organizations • Solid organizing and planning skills with ability to multi-task effectively • High level of personal responsibility, reliable and persistent • Positive attitude, good communication and interpersonal skills • Fluent in English and preferably in Arabic • Proficiency in MS Office applications **MUST BE BASED IN UAE and preferably Dubai. **Minimum Age 25 / Maximum Age 35 |
About the CompanyAbout the CompanyOBG Consulting is the research and advisory division of Oxford Business Group, the Publishing and Consultancy Company providing business intelligence for markets covering the Middle East, Asia, Africa, Caribbean and Eastern Europe. OBG Consulting has emerged as the preferred research and feasibility partner for emerging markets in Africa, Eastern Europe and the Levant, as well as providing a comprehensive range of services in the GCC. The real estate division works with the biggest names in international development and contracting, providing advisory services on more than 120 billion dollars worth of projects in Syria, Pakistan, Libya, Nigeria and the Gulf. |
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