Office Manager

Move One

Dubai, UAE

Ref: MP995-78

Job description / Role

Employment: Full Time

POSITION PURPOSE:
To oversee the functioning of the office by ensuring smooth operations
To support staff and management for all office related matters
To manage and train Reception Staff
To oversee Transportation Department and Travel Specialist.

RESPONSIBILITIES/DUTIES/FUNCTIONS TASKS:
Ensure all visitors to the office are looked after according to the safety and security rules of Move One and ensure visitor demands are well met.
Project manage internal training, workshops and seminars (including, but not limited to, Regional Management Conferences) and ensure clear and effective communication and smooth organization.
Manage and oversee the Travel Department, provide guidance to the Travel Specialist and give recommendations to ensure adherence to Move One policy and a first class service is provided to employees.
Manage and oversee the Transportation Department, provide guidance to the Transportation Supervisor and give recommendations to ensure a first class service to all departments.
Manage, train and oversee the Receptionists at the company.
Oversee the distribution of company owned assets (mobile phones, SIM Cards, tablets, laptops, car parking spaces etc.), ensure item allocated according to Move One policy and records (ie Proof of Acceptance forms) are kept up-to-date.
Source vendors required for maintaining the office (office supply companies, office cleaning, coffee machine etc.) and ensure items are competitively priced.
Manage the relationships with key office suppliers to ensure good and efficient service and maintenance.
Oversee the cost effective ordering and management of office supplies.
Record office expenditure and manage the budget.
Act as main liaison between the facilities management of the office building and the company.
Organize the office layout and ensure office is kept clean and tidy.
Maintain the condition of the office and arrange necessary repairs.
Work with Human Resources to help coordinate the induction of UAE based new hires including the handover of assets (acting as Liaison with IT), entry passes, insurance cards, policies and agreements etc.
Track UAE leave and the employee's biometric's report
Arrange regular testing of electrical equipment and safety devices (with Health and Safety)
Ensure that health and safety policies are observed by overseeing the Health and Safety Daily Check List task conducted by the receptionists.
Report key office matters to management (also via a weekly report).
Update and maintain new hire (office) blog.
Share best practice ideas and help Human Resources to improve/update policies related to areas of responsibility.
Look after the general requirements of each department.

WORK REQUIREMENTS:
Work effectively as a team contributor on all assignments
Interact professionally with other employees, customers and suppliers
Work independently while understanding the necessity for communicating and
coordinating work efforts with other employees and organizations
Perform quality work within deadlines with or without direct supervision
Able to maintain regular, predictable attendance.
Event Planning experience.

Requirements

University degree or college diploma preferred
Minimum of three years experience in Office Management is essential
Proven track record in organizing and managing corporate meetings and events
Strong English skills (written and verbal)
Proficient computer skills.
Excellent time management and multi-tasking skills
Positive attitude to work
Demonstrated ability to work in a pro actively diverse and inclusive organization

About the Company

For over 25 years, Move One has provided seamless international logistics, relocations, moving, and pet transportation services across the globe. A leader in emerging and frontier markets, we understands our customer requirements and difficulties they face operating in challenging environments.

Move One has provided project logistics in support for military, humanitarian organizations, and the energy sector throughout the developing world. With operations in Eastern Europe, the Balkans, Central Asia, the Middle East, and most recently the African region. Move One has the necessary experience, local knowledge, and resources to execute on any logistic project.

Move One

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Assistant Accountant salaries in Kuwait

Average monthly compensation
KWD 250

Breakdown available for industries, cities and years of experience