Operations Coordinator

Job description / Role

Our client is looking for an immediately available Operations Coordinator to help support an extremely busy department. You will be responsible for the coordination of the operational, administrative and financial arrangements.

Salary AED 14,000

Duties will include:
- Sound understanding and management of flow of work from recruitment to deployment (where appropriate)
- Maintain and coordinate collation of accurate task-related information to ensure effective and efficient billing
- Maintain electronic filing system for all task-related documentation
- Assist with the resolution of and/or respond to queries (consultant/supplier/client) via phone/email as appropriate
- Issue and check all required documentation prior to deploying personnel [including employment contracts/subcontractor agreements personal details, medical cover etc]
- Ensure all personnel documentation is complete, filed and maintained appropriately
- Maintain and update the electronic filing system for all recruitment- and deployment-related documentation
- Update and maintain the personnel database
- Provide reporting data when required for information and other ad hoc requests for management reports
- Point of contact for personnel queries via email and telephone
- Book and send out flight tickets
- Arrange hotel accommodation when required

Requirements

The right candidate must have the below profile:

- Accurate with a keen eye for detail
- Excellent communication skills – ability to establish effective communication with internal and external contacts providing firm clear and factual direction to all personnel
- Ability to problem solve and see difficulties through to a satisfactory conclusion over a varied timeframe
- A minimum of 4 years administration experience

About the Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.