Operations Manager – FAMCO

Al Futtaim Group

Dubai, UAE

Ref: HP698-8335

Job description / Role

Employment: Full Time

Al-Futtaim Auto and Machinery Company, (Famco) is a member of the Al-Futtaim Group, one of the largest privately owned business houses in the lower Gulf. Famco's business covers the supply of products & services to a diverse range of industries and commercial undertakings covering transport, construction, manufacturing, warehousing and the marine sector. Famco serves these industries with world class brands including Volvo Trucks, Volvo Buses, Volvo Construction Equipment, Ingersoll-Rand, Yanmar, Linde, Dexion, SDMO, Stanley Proto, Fenner, Jaleema, Bott and System Edstrom.

Reports to: Managing Director FAMCO UAE
Direct Reports:  Admin & Facilities Supervisors, Sales support Executives, Ware house Manager, PDI Supervisor
Department: MD Office
Location: Dubai

Job Purpose:
To provide cost effective and timely support to management in the areas of Admin & Facilities, stock ordering, procurement, Ware housing and distribution, Pricing and Sales Support functionality. 
Also to provide SAP system support and guidance for sales /procurement divisions. To provide smooth functioning of unit warehouse and PDI centre. To manage the Admin department and Reception area

Direct Reports: 6
Total Reports: 28

Description

Contract Management

* Building and ground maintenance of commercial building, liaison with AFRE as required. Maintaining essential central services eg security, alarms/maintenance, cleaning, catering, landscape, waste disposal, water, electricity and air conditioning supply.

Order Placement

* Ensuring all orders are placed with required specifications and are delivered on time after being inspected before final delivery, to ensure conformity between product and client specifications.

Purchase & Supply

* Fixed assets/capital expenditure after necessary approvals
* Disposal of company fixed assets when agreed according to
* policy
* Telecommunication, photocopiers, office furniture, routine stationery items

Manage & maintain Company vehicle Fleet

* Registration & Insurance/fuel cards/ad hoc car rental
* Payment of Salik/fines, recovery through payroll
* Administer internal policy for providing financial assistant to essential staff in obtaining a driving license

Sales Support Process

* Ensuring full sales support to all the divisions in quotations creations, sales transactions and management report

Warehouse Process

* Ensuring smooth functioning of unit warehouse in relation to logistics, Inventory and distribution of goods by achieving time bond deliveries to avoid customer complains.

PDI Centre

* Ensuring smooth functioning of PDI Centre in line with the guide line of preparation and delivery of units by achieving time bond deliveries to avoid customer complaints.

Licences & Agreements

* Efficiently manage the renewal of all commercial property tenancy agreements
* Periodically issues/renews internal Power of Attorney documents according to approved policies.

Job Context:
As head of Operations the ideal candidate will be providing complete information related to Contracts, inventory and to follow approval process and guideline for implementation, also to provide support to all the divisional heads related to inventory, sales activity follow ups, planning and timely procurement to achieve budgeted profit.
The head of operations will provide full administrative support and a comprehensive management service to help the business function effectively by providing a safe and comfortable working environment for staff and visitors.
The ideal candidate will have experience in managing managers, and have strong leadership and delegation skills.
High level of organisation and multitasking skills are required.  The ideal candidate will achieve their objectives through managing and directing others, so will require advance people management skills.

Requirements

Minimum Qualifications and Knowledge: Management Degree

Minimum Experience: 10 Years

Job-Specific Skills: Inventory Management, Procurement, Ware housing Management, Sales Support Functionality, Admin/Facilities experience

Behavioural Competencies: Excellent communication skills, highly organised and self-driven candidate who will own processes and lead a diverse team.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.

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Average monthly compensation
AED 4,000

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