Ref: HP647-1171

Job description / Role

Employment: Full Time

Our client, a well known FMCG company is currently recruiting for a Personal Assistant. You will be reporting directly to the General Manager.

Job Purpose Statement:
Perform all duties of secretarial and administrative nature. Responsible for providing all types of secretarial and administration support for GMs, assist in handling appointments, phone calls and other duties as assigned by GM.

Principal Accountabilities/Responsibilities:

Responsibilities as a Personal Assistant:

Organizing, Coordinating and maintaining all meeting dates and attendance together with any visitors; sending meeting invitations to attendees on behalf of GMs.
Organizing and maintaining diaries and making appointments.
Preparing and distributing required documents for the meeting
Dealing with incoming email, faxes and post, often corresponding on behalf of the GMs.
Examining, evaluating, and translating as required and prioritizing correspondence and papers for the GMs attention.
Taking dictation and minutes of meetings.
Arranging travel request, travel bookings and accommodation for all the employees.
Liaising with members of senior management team.
Meeting and greeting visitors at all levels of seniority and arranging suitable hospitality
To perform related duties and special projects as assigned by GM.
Proof –read all types documents before submission to GM.
Prepare presentation and charts for conference, meetings.
Take comprehensive messages when GMs are absent or in meeting.
Arrange appointments for GM with business partners/ clients and staff.
Compile, check and make claim of all expenses for GMs when requested.
Do translation when requested.

Responsibilities as an Office Administrator:

Ordering office furniture/ external purchasing for internal uses
Organizing office maintenance and repair work
Supervising the relocation service & shipping for expatriate where required
Negotiation with services providers (air ticket, hotel, post office, mobile phone….)
Office management including: screening telephone calls, enquiries and requests, and handling them when appropriate, ordering stationary and handling mail distribution in the absence of receptionist.
Organizing department party when requested.
Liaising with distributors, suppliers and other staff.
Maintaining data management system and maintaining a filing system, etc.
Manage and monitor the work of the cleaning company.
Coordinate the repair and maintenance of office equipment.
Monitor the office and pantry supplies.

Requirements

7 to 10 year of experience
Ability to liaise with all levels of stakeholders, clients and staff.
Excellent skills for MS office software and typing skills.
High level of interpersonal skills.
Demonstrated ability to meet deadlines and commitments;
Ability to work well unsupervised and as part of a team.
High level and understanding for the need for confidentiality.
Fluency in English and Arabic both in written and spoken.
To work under pressure.

Qualifications/Training:
Bachelor degree or equivalent qualifications.

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including:

  • IT & Telecommunications
  • Engineering & Construction, Oil & Gas
  • Banking, Finance & Legal
  • Sales & Business Development
  • Marketing, Public Relations & Communications
  • Human Resources & Training
  • Customer & Support Services (Secretarial and Administrative)
  • Operational, Supply Chain & Logistics
  • Executive Recruitment
  • Emiratization Solutions
  • Recruitment Program Outsourcing Solutions
  • Managed Service Provider Solutions
  • Talent Based Outsourcing Solutions
  • Outsourced Staffing Solutions

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Diesel Mechanic salaries in UAE

Average monthly compensation
AED 4,000

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