Job closed
Ref: HP117-121
Job description / Role
- Anticipate the needs of leadership and be resourceful in response
- Manage calendars and schedule meetings
- Act as liaison to internal customers and key contact for executive contacts, customers, and vendors
- Coordinate and manage all details related to global meetings, webexes & video conferences
- Process and manage invoices and maintain files
- Manage domestic and international travel arrangements, meeting/conference logistics and expense reports for leadership team
- Support all office procedures
- Manage department supplies and inventory
- Welcome and assist visitors
- Distribute mail
- Prepare and produce high quality Power Point presentations
- Set up and manage document libraries
- Work with Facilities to manage onboarding logistics for new staff and work space movement of current associates, including hardware, technology, access etc.
- Manage special projects as needed, including research, writing, proofreading and editing
Requirements
- 3+ years of administrative assistant experience or a Bachelor’s degree in a relevant field
- Expert proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
- Excellent written communication skills (grammar, spelling, punctuation)
- Effective professional verbal communication skills
- Ability to take initiative, work independently, and manage multiple tasks with competing deadlines in a fast-paced, results-focused environment. Must be flexible to respond to urgent project needs
- Attention to detail, good organizational and prioritization skills
- Proactive with internal drive to follow through
- Strong interpersonal skills that exhibit ability to be reliable, flexible, and approachable
- Skills in navigating the internet and using it as a research tool
- Critical thinking and analytical skills
About the Company
Every day, we make the world cleaner, safer and healthier – protecting people and vital resources. Ecolab is the global leader in water, hygiene and energy technologies and services. Around the world businesses in foodservice, food processing, hospitality, healthcare, industrial, and oil and gas markets choose Ecolab products and services to keep their environment clean and safe, operate efficiently and achieve sustainability goals. Our global workforce of over 44,000 employees is consistently delivering comprehensive solutions that meet the unique needs of our customers.