PMO Administrative Assistant

-Assist with production of the regular project reports.
-Maintain knowledge of all project staff locations and activities.
-Responsibility for ensuring necessary stock of Office supplies.
-Assist ensuring that stock / logistics information is correctly recorded.
-Collecting delivery information, updating records etc.
-Meeting Minute taking as requested.
-Booking of travel arrangements, hotels, meeting rooms as needed
-Accurate minutes and prompt distribution.
-Availability of Office supplies.
-Accurate report production.
-Accurate Stock Control.
-Satisfied and efficient project team.
-Accurate team diary.
-Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete.
-Provide assistance to maintain and update the processes and disciplines necessary to support a PMO.
-Assist with ensuring that the stakeholder management and communication plan is implemented successfully.
-Develop and maintain a basic understanding of customer policies and procedures.

Requirements

The ideal candidate will be / have:
-4 years’ experience in Administrative position.
-Good attention to detail and ability to stay calm under pressure.
-Good communication skills; competent to liaise with internal and external contacts; able to build relationships with staff in overseas sites.
-Good sense of humor, with the ability to create and maintain good communication with all staff.
-Self motivated and energetic.
-Good level of IT literacy especially MS Office products Excel, Word and Power point.
-Ability to work on own initiative.
-Based in Riyadh, Saudi Arabia.
-Available for extensive onsite training within Europe.
-Available to work additional weekends and evenings when necessary.
-Flexible and willing to respond to short notice situations.
-Full and clean driving licence and ability to travel.

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions: