PRO Assistant

Job description / Role

AECOM are looking to recruit an experienced Public Relations Officer to join the current team in Qatar.

The responsibilities of the role will include;
- Collecting and providing periodical updates from the government authorities on all labor and immigration rules to keep the HR Department abreast of the changes in the rules and procedures in order for the HR Department to be able to complete the hiring process in fast and accurate manner.
- Providing regular updates and communications to HR and higher management with regards to new immigration laws, labor laws, other government laws, etc.
- Obtaining monthly visa reports from MOL and immigration to keep company's files in order.
- Managing AECOM licenses, registrations, etc.
- Overseeing the renewal, updating, and maintenance of all employees and their dependents visas, labor cards, and MOL contracts in a timely manner to ensure the company's records are up-to-date in the labor and immigration departments.
- Maintaining the PRO log and coordinate PRO assignments with team.
- Managing all general inquiries from various entities (departments, business lines, employees, etc.) regarding PRO functions, promptly and efficiently to enhance the level of PRO service.
- Managing the company's petty cash provided for PRO services and submit the expenses on a timely manner in order to ensure the continuity of the process.
- Maintaining confidentiality and security of company and employee documents at all times.
- Applying for all types of visas (wok, family, visit, business and etc
- Following up the new joiners requirements (Medical commission, Finger Prints, work Permit, RPs and etc) All e-government related applications (Exit Permits, RPs renewal, etc)

Requirements

- Microsoft Office package literacy; specifically Outlook/Word/Excel.
- Valid Qatar driving license.
- Experienced in visa and other transactions, knowledge of Qatar labor law.
- Problem solving and lateral thinking skills.
- Preferably Arabic speaking.
- Communication skills.
- Familiarity in the use of e-government system.
- Ability to work under pressure and to meet deadlines with short notice.
- Customer service oriented with the ability to provide a high level of professionalism and personal presentation is required at all times.
- Ability to understand and adapt to various cultural sensitivities.

About the Company

AECOM is a global provider of professional technical and management support services to a broad range of markets, including transportation, facilities, environmental, energy, water and government. With approximately 45,000 employees around the world, AECOM is a leader in all of the key markets that it serves. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering solutions that create, enhance and sustain the world's built, natural, and social environments. A Fortune 500 company, AECOM serves clients in approximately 125 countries and had revenue of $7.3 billion.