Job closed
Ref: HP698-9788
Job description / Role
Al-Futtaim is regarded as a pioneer in the Gulf region's Automotive industry and encompasses every aspect of the Automotive business; from passenger and commercial vehicles and construction equipment sales and service, to used car sales and rental and leasing.
Al Futtaim Auto Center (ALAC) is part of the Al Futtaim's Automotive Division. ALAC has six divisions comprising of Body Centers - Toyota & Lexus within UAE, Fast Repair, Customs & Classics, Auto Equip, Tyre Zone and Fastfit. ALAC offers end to end solutions in aftersales for both business to business & retail customers.
We are looking to recruit an experienced Personal Assistant to join the ALAC - Bodyshop and AutoEquip team. The main purpose of the role is to provide Administration and Secretarial services to the General Manager - Bodyshop and AutoEquip, andto provide statistical information to the General Manager. Administer supply contracts. Maintain petty cash.
The main responsibilities of the role are as follows:
- To raise LSRs and follow-up for LPOs to ensure timely delivery for NSD and Branches.
- Co-ordinate and process LPOs, delivery notes and invoices for Lubricant, Uniform, and Paint Supplies etc. to all branches and forward to Finance Department for payment.
- To carry out all Secretarial and Administrative functions for the General Manager, NPD, and NSD staff including attending to telephone calls, maintaining appointments, arranging for business lunches / dinners, preparing travel itinerary / ticketing / expense report, transport, hotel reservations etc.
- Arrange hotel accommodation, transport, visas and purchase gifts for principal's representatives.
- Process utility / fuel bills and arrange necessary payments. Maintain a record of personal calls, prepare statements and forward to Finance Department.
- Word process all inter-department memos and letters to the principals, customers etc. from audio, copy or shorthand input.
- Maintain files for all incoming and outgoing correspondence including confidential files of staff / managers.
Requirements
The ideal candidate will have the following skills and experience:
2+ year's experience within a similar role
About the Company
Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.
The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.
The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.