Job closed
Ref: HP698-5015
Job description / Role
Al-Futtaim Motors is synonymous with Toyota and Lexus, which enjoys undisputed leadership in the UAE in terms of the largest number of vehicles on the road. Besides Toyota, AF Motors also holds exclusive franchises for some of the world's top automobiles and automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer and Toyota/BT material handling equipment.
Al-Futtaim Motors occupies the pre-eminent position of the largest distributor of automotive products in the United Arab Emirates, and leads the rapid development of the country's automotive business, while continuing to contribute to Hino trucks and Toyota material handling equipment worldwide growth. To provide full back-up support to these world-class franchises, Al Futtaim Motors have an established network of showrooms and service & parts centers throughout the UAE.
We are currently looking out for an enthusiastic and experienced Personal Assistant for Senior Management in Al-Futtaim Group
Your duties will include:
* Prepare correspondence, reports, and materials which are clear and easy to understand for meetings and presentations
* Show excellent organization skills by arranging and coordinating meetings and conferences
* Attending meetings making note of all relevant discussions and typing clear and concise minutes
* Coordinate diaries and arrange all business travel
Requirements
To apply for this role you should have the following skills, experiences and qualifications:
* Minimum secondary level of education, Degree holder would be preferable
* At least five years previous secretarial/administration experience
* Experience within a large multi-cultured organization - preferably within the head office
* Experience of working for senior management carrying our diary management, travel arrangements and meeting coordination
* Excellent English communication skills both written and oral
* High computer literacy - Must be proficient in Microsoft Office including Word, Excel and Power point
* Presentable, not enforceable, calm, friendly, mature personality and experience dealing with senior management and VIPs
* Excellent organizational skills
* Discretion with confidential information
* UAE experience is a plus
About the Company
Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.
The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.
The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.