Job closed
Ref: OP351-13
Job description / Role
- Manages the Executive Director's calendar and independently schedules appointments.
- Screens incoming calls and correspondence and responds independently when possible.
- Prepares memorandums outlining and explaining administrative procedures and policies to the Executive & General Management, and monitors compliance.
- Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
- Monitors and directs recording of company stock issues and transfers.
- Acts as custodian of corporate documents and records.
- Directs preparation and filing of corporate legal documents with government agencies to conform to statutes.
- Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
- Creates and maintains database and spreadsheet files.
- Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies Executive Director when requested.
Requirements
- Education: Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
- Experience: 2-3 years relevant working experience as Personal Assistant in a reputed Company.
- Language /Numerical Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
- Ability to apply concepts of basic algebra and geometry.
- Reasoning Ability: Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.
- Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Internet software and Database software.
About the Company
From buildings grounds to equipment, we know each customer and facility has specific requirements. Our commitment is to customize a unique solution that adds value while reducing overall cost. Now more than ever, businesses need engineering partners that are focused on quality and value, and thats exactly where Advanced Facilities Management strengths lay.
Advanced FM is built on a firm foundation of local knowledge and empowerment with a strong delivery focus. In the service industry, it is imperative to have highly competent managers who understand local labor laws, HR processes, market requirements and cultural Frameworks.