Job closed
Ref: NP316-156
Job description / Role
- Schedule and maintain calendar of appointments
- Maintain the stationery supply for the team
- Take calls, welcome/interact with visitors promptly
- Manage correspondence and respond adequately compose memos, letter and other short texts
- May take part in well defined meetings and record minutes of the discussion
- Produce correspondence, reports and other documents, including those of a confidential nature, which meet high standards of quality and service, including the compiling and distribution of meeting minutes.
- Support Executive team in arranging internal and external meetings and travel arrangements, making best use of economic fare structures and Company discounts within published expense guidelines and procedures.
- Support Executive team in managing local expenses including AMEX card accounts; to that extent you will work closely with local Finance.
- Produce high quality presentations for the executive team, as and when required.
- Develop and maintain effective working relationships with internal and external contacts to ensure the provision of an effective & efficient quality service.
- Assists in training or briefing of new employees
- Serves as liaison with others within and outside the company regarding administrative issues related to the managers or projects work
- Organizes workshops as per Executive team guidance
- Handles administrative projects
- Performs specific tasks defined by Executive Team
- Document handling/archiving (including e-filing)
- Any additional tasks as assigned
Requirements
- Minimum High School diploma - College or University preferred
- Minimum 5 - 10 years in high level PA role, preferably from insurance/financial services/ professional services industry
- Previous proven experience of supporting Senior Executive
- Fully competent user of MS Office software, ideally advanced level - Word, PowerPoint and Excel, specifically Pivot Tables
- Competent user of Lotus Notes
- Excellent typing speed and accuracy
About the Company
Robert Walters is one of the world's largest specialist professional recruitment consultancies with 53 offices spanning 24 countries.
We've helped thousands of professionals find permanent, contract and interim roles with leading global corporations, small to medium sized companies and innovative start ups. Our specialist recruitment focus includes: accountancy and finance, banking, engineering, operations, legal, IT, sales, marketing, procurement & logistics, HR and support/administration.