Job closed
Ref: HP698-9797
Job description / Role
Toyota, Honda, Marks & Spencers, Ikea, Toys R Us and Dubai Festival City are just some of the amazing stable of world renowned brands managed by the Al Futtaim Group of Companies. Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses in the Gulf region. Today, Al-Futtaim operates through more than 65 companies in sectors as diverse as commerce, industry and services, and employs in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Saudi Arabia, Sri Lanka, Syria, Pakistan, Singapore and Europe.
Duties and responsibilities for this role are as follows:
* Provide a full range of secretarial services in a prompt, accurate and systematic manner in order to support the office of the Director.
* Scheduling, organising and co-ordinating meeting and circulation of agenda and the minutes of the meeting after approval by the Director.
* Receives and greets business visitors and clients courteously and provides the required assistance in order to promote good business relationships and maintain positive image of the company.
* Schedules and updates all business and operational related appointments in order to plan and execute daily work schedule efficiently and systematically. Follow-ups done systematically on routine issues on general management.
* Creates and maintains the records and filing system in a systematic manner in order to facilitate the efficient storage and retrieval of information as and when required.
Requirements
To qualify for this role, the candidate should possess the following:
* Graduate of Secretarial / Office Administration course.
* At least3 years experience at Executive Secretary/Administration Officer
* Good communication and interpersonal skills.
* Has a systematic working habits and good telephone manners.
* Has the ability to handle confidential matters and can work under pressure.
About the Company
Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.
The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.
The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.