Personal Assistant / Office Manager

Job description / Role

We are currently working in partnership with a global oil and gas organisation and seeking a Personal Assistant/Office Manager on their behalf. This is a lovely role best suited to an individual who thrives working in a small, friendly office environment but enjoys being part of a large global entity. The office is a new office and will be based in a freezone within central Dubai.

The local office is growing fast and needs organisation so we are looking for a business support professional with skills, experience and savvy to be the backbone of day to day operations. The right candidate will play an integral part in the future expansion of the company.

Key responsibilities include office set up, assisting with employee relocation, travel itineraries, scheduling and event coordination; dealing with any queries via the phone, email and general correspondence; setting up systems and procedures as required; managing the procurement of stationary, supplies, equipment etc; invoicing clients and basic finance and personal administration duties for the Traders.

There will also be ad hoc and project work as one would expect in a growing, dynamic company.

Requirements

You will need to love variety, be super organised and be able to rise to the challenge of wearing different hats at any one given time.

The ideal candidate will fit in well with a small team of expat oil and gas personnel so a sense of humour will be needed! Strong business and finance knowledge, the ability to produce business correspondence, managing busy diaries and the desire to make a difference is all important!

Candidates must have local experience and a driving license would be advantageous.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.