Personal Assistant

Job description / Role

- Manage the diary of the Partner; schedule appointments, prepare schedule for following day detailing the client, time and location of all appointments.
- Prepare all documentation or files required for each days schedule.
- Take all phone calls for the Senior Managing Partner and respond appropriately to all requests.
- Diary management and coordinate all travel arrangements.
- Confirm meeting times and locations for all scheduled appointments.
- Aware of all key clients and contacts.
- Review email daily and priorities accordingly; Ensure partner is aware of important emails and responds or takes action as required and. Prepare responses to emails as appropriate.
- Provides secretarial support to Committee meetings of boards that Partner is a member of as required.
- Proofreading legal and general correspondence as well as firm documents for errors and consistency.
- Running conflict checks and compiling KYC and risk assessment files for Partners review.
- Reviewing new forms, assessing compliance requirements and advising on any outstanding documents; liaising with compliance officer as necessary.
- Maintaining filing through online document management system as well as hard copy filing.
- Updating and maintaining Partners time sheet and billing entries on Elite timekeeping software.
- Assisting with monthly billing processes, follow up actions and any related queries.
- Handling local and international travel arrangements, from searching for and booking flights and hotels to coordinating networking meetings.
- Responsible for marketing activities, logistics and communications for the Firm's Jordan and Iraq offices such as preparing firm and attorney profiles, website listings and award submissions (Chambers, IFLR & Legal 500).
- Organizing firm seminars and conferences, including invites, catering and agendas.

Requirements

- Bachelor's Degree or equivalent
- Minimum three-five years experience in a professional services firm
- Outstanding interpersonal and organizational skills
- Extremely proactive and must be able to work with tight schedules
- Native English speaker
- Office applications (Outlook, Word, Powerpoint, Excel)

About the Company

Al Tamimi & Company is the largest and most dynamic non-affiliated law firm in the Middle East with 16 offices across 9 countries and comprising 330 lawyers.

Over the years we have advised, and continue to support, government, government-owned entities, local, regional and international companies, banks and financial institutions along with both international and regional law firms.

Our core strength is our people and the diversity of their experience and local knowledge. Our reputation for excellence and regional experience extends beyond our network of offices in UAE (Dubai, Abu Dhabi, Sharjah, Ras Al Khaimah), Kuwait, Qatar, Saudi Arabia, Jordan, Iraq, Bahrain, Oman and Egypt. As a firm, our ability to practice local law in each of these jurisdictions - and the ability of each of our licensed litigators to have rights of audience before local courts - is a unique strength that truly sets us apart from our competitors.