Job closed
Ref: P-623
Job description / Role
Our client a leading international financial services organisation based in DIFC are currently seeking a PA. This role will be responsible for complex travel and diary management.
Responsibilities:
- Day to day office operations, exercising the utmost discretion at all times
- Arrange and schedule meetings, prepare agendas and relevant documents
- Manage relationships with internal and external parties such as government entities, clients, service providers etc, providing information and handling issues independently
- Extensive Outlook diary, email & contacts management
- Full logistical support for travel including and not limited to flights, hotels and visa processing
- Process expense claims relating to travel and other corporate expenses
- Manage executive filing and data management systems ensuring timely and accurate document control
- Respond to routine correspondence and maintain organised filing and follow-up systems for all correspondence
- Respond and greet visitors in a welcoming and efficient manner
- Manage telephone calls
- Undertake research when required
- Assist in personal issues and maintain complete confidentiality
- Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint
- Oversee messenger/courier activities
- Additional duties / assignments as directed
Requirements
- Minimum of 5 years experience in a PA role
- Experience of working within private equity / investment banking / financial services / multinational organisation preferable
- Middle East work experience preferable
- Excellent written and verbal communication skills
- Effective time-management skills with the ability to prioritise
- Detail-oriented and outstanding quality assurance
- Team player
- Presentable, well organised and ability to multitask
- Proactive and pre-emptive approach and able to work autonomously
- Flexible and handles stress well
- Adaptable to last minute changes
- Strong organisational skills
- Strong interpersonal skills
- Advanced computer literacy, including Microsoft Word, Excel, PowerPoint and Outlook
- Good working knowledge of office equipment, including telephone systems, faxes, printers, and copiers
- Copy & audio typing
About the Company
Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.
Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.