Personal Assistant

Job description / Role

The candidate will be responsible for providing a full spectrum of senior level PA support.

The role includes:
- Day to day office operations to ensure the Executives office runs efficiently and smoothly.
- To be a front face for the CEOs office - internally and externally screening and prioritizing calls and meeting requests and delegating appropriately.
- Arranging meetings, conference calls and all other meeting logistics to ensure the needs of the Executive are met.
- Extensive diary management (Outlook), making sure that the Executives demanding and fluctuating schedule is always up to date.
- Email & contacts management.
- Drafting and proof reading correspondence in English (and preferably Arabic), compiling speaking notes for conferences and interviews, engaging with event organizers and suppliers as required.
- Maintaining office and personal filing ensuring all records are up to date.
- Undertaking research when required.
- Interface with internal and external stakeholders such as government entities, clients, service providers etc., providing information, and handling any issues that arise independently.
- Basic book-keeping to manage the Executives personal and work expenses
- Responsible for extensive official and personal travel scheduling and all related logistics (visas, transport, accommodation etc.)
- Ensuring all visas, licenses and registrations are current and up to date.
- Manage confidential ad hoc matters as and when they arise and exercise. considerable judgment and discretion in completing assignments.
- Responsive and reliable.

Requirements

- Degree or equivalent qualification.
- Experienced senior PA with a proven track record of supporting C-Level Executives.
- Global experience within Private Equity / Investment banking / multinational organization.
- Experience and interest in internal and external communications, partnership development, and fundraising.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platform.
- Providing necessary support to allow the Executive to focus on key strategic priorities whilst exercising the utmost discretion at all times.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.

Behavioral:
- Outstanding organizational skills.
- Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Demonstrated proactive approach to problem-solving with strong decision-making capability with a high level of emotional maturity.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
- Positive attitude and career driven.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Able to manage a small administration team of 1 or 2, for logistical arrangements and back up work.

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.