Personal Assistant

Cobalt

UAE

Ref: KP112-293

Job description / Role

Employment: Full Time

Competitive salary package

Our client, a well known financial institution is currently looking for a Personal Assistant who will be responsible for providing general secretarial support to the Managing Director and his team. This company has working hours of 8:30AM to 4:30PM, from Sunday through Thursday.

Other responsibilities will include but not be limited to:
* Proactive diary management using Microsoft Outlook
* Handle all phone calls, fax, and mail addressed to the Managing Director
* Plan, prepare for and organise meetings with internal and external parties (attendees, arrange venue, circulate agenda, minutes, etc.)
* Facilitate arrangements for business travel, transport and accommodation
* Collate and prepare presentations in PowerPoint & Excel
* Collect and disseminate information in a timely and accurate manner on behalf of the team, ensuring the highest levels of confidentiality
* Coordinate the submission of key documents to ensure timelines and deadlines are met
* File, manage, and archive all department communications and documents
* Minute taking and publication of meeting minutes
* Proactive development and maintenance of document templates such as letters, memos etc.
* Coordinate the translation of documents
* Process department purchase orders
* Coordinate department printing
* Coordinate department travel arrangements via Company's Capital travel desk
* Process business expense claims for the department

Requirements

* At least 3 years of Personal Assistant experience in a highly professional business environment (experience in financial services, professional services, legal, or banking industries preferred)
* Desire to deliver superior customer service
* Ability to multi-task with high degree of accuracy
* Demonstrated high level of professionalism and confidentiality
* Exceptional written and verbal communication skills in English
* Excellent phone manners and interpersonal communication skills
* Desire to work in small team environment and make a real contribution to the team
* Ability to learn and accept standard operating procedures and compliance regulations
* Exceptional skills with Microsoft Office: Word, Excel, PowerPoint
* Bachelor's degree, preferred (not required)

About the Company

Cobalt is part of a leading international recruitment provider with offices in Europe, Singapore and New Zealand. Cobalt offers high quality HR consultancy, executive search, contingency recruitment and Emiratization services in Dubai and the wider MENA Region. It works extensively within the fields of Construction & Engineering, Banking & Finance and HR & Business Support.

Contributing to the regions development, we play a key role in identifying and attracting the very best talent to ensure the regions potential is realized. We also understand the importance of Emiratization in ensuring the long-term success of the UAE economy and have therefore pro-actively developed a strong network of UAE Nationals within our specialist areas.

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Head of Business salaries in UAE

Average monthly compensation
AED 50,000

Breakdown available for industries, cities and years of experience