Personal Assistant to CEO

Job description / Role

A private investment company based in Abu Dhabi is looking to hire an Arabic speaker Personal Assistant to the CEO. The job responsibilities are as follows:

Record, type and check various documents (electronic and hard copies).
Manage, organize, and update relevant data using database applications.
Arrange office supplies and equipment.
Arrange domestic and international courier services.
Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
Research and investigate information to enable strategic decision-making by others.
Arrange and participate in meetings, conferences, and project team activities.
Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies.
Adhere to stated policies and procedures relating to health and safety and quality management.
Record and take notes during meetings.
Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as clients, to coordinate a variety of complex executive meetings.
Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
Communicate and handle incoming and outgoing electronic communications on behalf of the VPs.
Assist the CEO with preparation of presentation materials
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
Assist in pipeline/forecast preparation and management.
Arrange travel schedule and reservations for executive management as needed.

Requirements

Requirements:
Experience assisting management with the creation of PowerPoint presentations
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Experience scheduling travel arrangements for management
Strong administrative skills, aptitude and/or experience (e.g. databases, table structures, etc.).
Strong attention to detail
Outstanding English and Arabic communication and writing skills.

About the Company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.

Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.

You can rely on us to deliver today and help you plan for tomorrow.