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Job description / Role
Personal Assistant to Director of Multi-National Company
Based in Jebel Ali
Tri-lingual
10,000-11,000
- Devising and maintaining office systems, including data management and filing
- Providing administrative support for diary management,
- Arranging travel, visas and accommodation
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Organizing meetings and appointments,
- Client relationship management,
- Dealing with correspondence,
- Preparation of documents, reports and presentations
- Organizing and attending meetings and ensuring the manager is well prepared for meetings
- Liaising with clients, suppliers and other staff.
- Carrying out specific projects and research
- Responsibility for expense management and budgets
- Update Yearly Budget
- Coordinates Monthly Management Meeting
- Assists Marketing / Sales Admin. Manager for Exhibit participation
- Attends telephone calls, faxes and emails.
- Distributes Occasional Greeting Cards to customers / agents distribution, Business Cards
Requirements
- Minimum 3 years experience working as Personal Assistant at MD or Director level
- Proficient in MS Office including, Excel and PowerPoint
- Confident with an outgoing personality
- Fluent in English must have excellent communication skills
- Smart appearance and well groomed.
- A forward thinking, customer focused and creative mind
- Must be organized and detail oriented
- Good Interpersonal, with excellent communication and presentation skills.
- Flexibility
- Adaptability
- Good interpersonal skills
- Ability to multitask
- Organizational skills
- Communication skills
- IT skills Microsoft Office Skills
- Secretarial skills
- Fluent in English, Arabic and French
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.