Physical Inventory Assistant – IKEA

Al Futtaim Group
Dubai, UAE

Ref: HP698-4911
Al Futtaim Group

The Role

The Role

Physical Inventory Assistant - IKEA Dubai Festival City

One of the companies bearing Al-Futtaim name is IKEA.

IKEA is the world's largest home furnishings store, founded in Sweden over 60 years ago. Our operations around the world are constantly increasing with new stores and markets added to the success story.

At IKEA not only our furniture is down to earth, straightforward and inspiring, but so is our work ethics. Despite being the leading home furnishing retail franchisee across the world, we at IKEA still give you the room to grow! At IKEA creating a better everyday life for the many isn't only our vision, it's our way of life!

IKEA Dubai is looking to hire a Physical Inventory Assistant to support the Inventory Control Executive. The purpose of this role is to ensure all items in the store are counted in a systematic & planned manner thereby providing better stock availability for the business and also ensuring better data integrity. Checking and receiving all inbound stocks into the store.

Key Accountabilities:

Annual stock takes and cyclical counts

* To be responsible for planning and coordinating annual and perpetual inventories stock count for the Store.
* Analyze deviation and discrepancies ascertaining a tolerance level for shrinkage.
* Designates the task of updating stock files to Inventory Assistant.

Physical Inventory Procedures

* To review and update the PI SOPs, as well as maintaining consistent stock balances by adhering to strict physical inventory control procedures.
* To act as an interface between the inventory and the goods receiving department thereby monitoring and analyzing the errors arising from the different areas.

IKEA Store Commercial Work Groups

* To work together with Logistics, Sales, and Communication and Interior Design teams in order to ensure the manual errors binning/posting errors are reduced and the disciplines in the SOPs are followed while transferring stocks to display and selling the same from display.

Annual Audits

* To be responsible for periodically meetings with the AF Group audit team for the assessment and validation of the inventory process of IKEA which includes the existing procedures, business application, documentation and final approvals of stock shrinkages after stock take.


* To monitor and maintain KPI's pertaining to the PI process in order to maintain a track of the areas which directly affect the performance of the Physical Inventory team as well as have an adverse impact on the overall objective of the Team.

Executing Stock Take and Final Discrepancy Figure

* To be responsible for the execution of the physical inventory of the store including the Self Serve, Full Serve, Markethall and Display counts and for the overseeing the Recovery counts. After all investigations are completed the job holder is responsible for analysing the Stock loss figure and present to the Logistics Manager and the Store Manager as well as members of the store management team. This figure has to be conveyed to Finance who will present it to the Auditors.

People Management & Development

* To supervise the Physical Inventory Control team to ensure highest level of work efficiency, and control operational costs.
* Ascertain adequate training and development initiatives to secure quality performance and succession needs.



The ideal candidate for this role:

* Graduate (Bachelor of Commerce)
* 5 - 7 years goods flow and supply chain management experience
* Knowledge of retail operations
* Advanced Computer skills (MS Office packages) and operating systems (Navision)
* Excellent written and verbal English
* Focus on continuous improvement of existing operations
* Analytical Skills
* Commitment and Interpersonal Skills

About the Company

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Group’s continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Group’s belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.
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